Avendoo® online documentation

Catalogue

The catalogue gives you an overview of all learning units for which you were registered or for which you have the option of registering yourself. On the tab Catalogue a recommendation carousel is available, on which you get learning units, which are popular/similar, popular and new. Popular learning units are the most booked learning units, which the learner still hasn’t booked. On similar learning units the number of each classification value is calculated, how often this value exists in already booked learning units. On new learning units the last assigned learning unit is relevant.

If you want to activate the recommendation carousel, please contact our Avendoo® support team.

The learning place icon (Glyphicons_halflings_138_briefcase@2x) marks the learning units for which you are already registered. In addition you are shown in which languages the learning unit is available and which dates are available next in the learning unit.

Via click on the title of the learning unit the info page of the course opens in case you are not registered. You find the following information: title of the course, assessment of the course, learning path with learning contents, learning format, date, since the course is available in the catalogue, available language and trainining coach.

If a participant selects a course activation with a shown first learning object in the catalogue, Avendoo® opens the info page. Only after the registration to the course activation the participant can open the shown first learning object.

View

You can search tightly focused for certain course offers or browse simply for good offers in the catalogue. Via the different display options   (Benutzerbereich_Katalog_Auswahl Ansicht) you can define the details of the displayed learning units. You can pre-define the display options on the tab Options in the Client wizard.

Avendoo® sorts the catalog entries basically by the newest catalogue entry first. The newest catalogue entries have the icon New. The newest catalogue entries, which are created within 24 hours, get the icon New. Thus always the new usable catalogue entries run for it without any manual maintenance. If there are newer catalogue entries, these entries are marked automatically with New until there are some newer ones. The New detection doesn’t run with time, but only if there are newer catalogue entries. If further elements are in the catalogue, for example some days later, these will be marked as New. Elements, to which the user is registered as participant and he/she finds at the learning place, get no New icon.

Filter options

With the following options you can restrict the view on the right side. The entered and chosen filter options are used and saved in real time, so you get the result list shown even after a tab switch or after leaving the world of learning. The number in the brackets shows the number of the results of the filter.

The display of the catalogue filters is defined in the Client wizard by the authors. Then the following filters are available and filter which have several lines are fold-in and fold-out and the filter on mobile devices are fold-in by default:

Title/ teaser


Learning format


Location

This the location of the event, if the learning unit contains an event.


Suggested locations

If there are several events of learning units at the same location, they are listed here.


At the latest, dates in (Starting date of the event)

  • 2 weeks
  • 1 month
  • 2 months
  • 6 months

Time period

  • Starting date
  • End date

Status

  • At my learning place
  • Not at my learning place

Standard Content

Shows the classification.


Approval

  • Approval requested
  • Approval are not required

Skills

Shows the qualifications. If you set a qualification as filter, then only elements of the catalogue are shown, with which you can achieve this qualification. Also training plans are shown.


Qualification groups

Shows the title of the appropriate qualification group.


Language

Shows the language(s) of the courses.


Language for the event date

Shows the language(s) for the event date.


Selfregistration to courses

How can I register to a course?

If you click on a course unit the info page of the course opens. You get the appropriate learning path shown graphically or via table. Thus you can get an overview before the registration, how many elements are included in your chosen learning unit and what type they are (e-learning, blended learning or event). On this page you get further information about the course details, the available languages, done assesments and the training coach. Deactivated learning objects are labelled.

To register for a learning unit, click on the button Register below the preview image of the course. Now you are registered as course participant and you can pass the course as usual. Via My learning place you find your new course under Optional learning units.

Note: When a course is subject to approval, you can request the participation to this course via click on the button Request. Then the appropriate responsible person will be informed about your approval request.

In courses with several events, which are separated by hurdles, the event dates, to which you want to register, have to correspond to the order of the event on the learning path. For example: A, hurdle, B. The event date of B (05/05/2018) have to be before the event date of A (05/01/2018).

Note

You get automatically registered for the course and get transferred onward to the start page if you visit the course info page, when the author has activated the “Automatic course registration” on the tab “Registration management” in the “Course activation wizard”.

Selfregistration to events

How can I register to an event and how can I cancel this registration?

If the registration management in the course activation is appropriate defined, you can open the main page of the course by clicking the course unit. Then click on the tab Info. If you have a long list of event dates, you can set filters, which restrict the event location, the event language and the starting and end date. The filters pop up via the arrow and you can reset them via Reset filters. In the list below you see under Available event dates (numbers) all event dates next, which correspond to your filter criteria if set. The list contains the exact event date, the registration deadline, the location, the event speaker, a price if applicable and the number of free slots. Via Details you can show further details about the event date. Under details you see the title, the time period and the teaser of the event and the venue, the event language, the free places and the price. You can go back via the button Back in the footer.

Furthermore you can confirm the registration on the event via the button Confirm registration. When you are registered, you can confirm the deregistration until the deregistration deadline via a button. Below the button Confirm registration you see the registration deadline and below the button Confirm deregistration you see the deregistration deadline. Also you get an overview of event dates and of participants and event speakers.

If the author has added the list of future event dates for each event within a course on the tab Course information page in the Course wizard, you can register directly to the appropriate event date.

If the author has selected the option Substitute participants can be entered till the close of registration or Substitute can be registered up to the start of the event date or up to… in the Event wizard on the tab Configuration, you can do the registration of substitute participants as defined.

You can register to the appropriate event date via click on the button Register. You receive a direct notification about the success of the registration.

If the author has created contingents or automatic allotments in combination with a waiting list, this will be considered on registering. Example: An event date has got 6 places. The automatic allotment AA1 for the organizational unit OU1 is activated with 2 places, also AA2 for OU2 and AK3 for OU3. All automatic allotments are taken, this means 6 participants are registered. Now you register as participant of OU4 and because the places are all taken, AA4 will be generated and you are set on the waiting list. If a participant now deregisters, you succeed in the waiting list (AA4 for OU4 is 2).

Further you can book overnight stays, create food requests or book a rail ticket for example (individually configurable link) regarding your status as participant of an event date.

If the deregistration deadline and the registration management of the course activation allows it, you can deregister from the appropriate event date via My learning place → Optional learning units → Event date via the button Cancel registration. You can choose via drop down menu a cancelation cause and enter additionally a remark. Not that, users can only cancel the registration of event date groups (main and follow-up dates). This is also valid if you accept or reject via iCal (Outlook calendar date).

List of interested parties

If you’ve got no event dates offered and you get Yet open (list of interested parties) under Available event dates (numbers)  displayed, you can enter on this list. Therefore click on the button Register and a new dialog window opens. Now you can enter you personal favorite event date for the event and you can enter a comment. Via the button Register you confirm your entered data and you register to the list of interested parties.

How can I cancel user’s registrations as a team leader?

If you click on the tab Employee in My cockpit, you get an overview of all users, which are registered to the appropriate event dates. To cancel the registration of an user, click on the link of the appropriate user, the tab Event dates and then the button Cancel registration. Alternative you can click via the link of the OU the button Participant, then click on the button Deregister all or Cancel registration. You can choose via drop down menu a cancelation cause and enter a remark.

Note: Only if the option “Self-registration and external registration” on the tab Registration management in the Course activation wizard is selected, this function is available.

Selfregistration to runs and substitute participants

How can I register to a run of a course?

If you click on a course title, the main page of the course with the learning path opens. On this page you see all runs, which wre created by the author for this course activation.

Note

If the user has an approval procedure for the registration or deregistration of the event date, he/she gets no runs shown.

If you show the single runs, the button “Check registration” switches to “Register”. Via this button you can register to the appropriate run. Then you get shown to which runs you can also register. When you are registered, the author gets your registration shown on the tab “Runs” after setting a check mark before the appropriate run and after clicking the button “Show participants”.

When the registration or deregistration deadline is reached, Avendoo® shows you the relevant event dates red marked and doesn’t allow a registration or deregistration (see screenshots).

You can also register to a run, if you are already registered to an alternative event date. If you cannot be registered, you get detailed information.

An author can also create a run of the type list of prospectives, to which you can register.

How can I cancel the registration to a run or how can I select a substitute participant of a run?

As user or team leader you can cancel the registration to a run done by an author.

Also you can directly select a substitute participant on canceling a run, if the author has activated the option Enable selection of substitute participant on the tab Registration management in the appropriate course activation.

The prerequisites for the cancelation are:

  • The author has selected “Enable self-registration” in the registration options (event) on the tab Users in participant management of the appropriate course activation.
  • The author has selected “Without approval procedure” in the column “Approval procedure for deregistration (event)”.
    If you cannot cancel the registration, contact the responsible person.

To deregister to a run, click in the news on the tab Start or Catalog on the link of the appropriate run. You get to the main page of the course activation. Then click on the button Cancel registration besides the entry of the appropriate run.

To select a substitute participant, choose the run list via the employee view of the registered participant. You click on the drop down button “Deregister with substitute participant”. All participants are available, who are already registered to the appropriate course activation and for who you are allowed to do the registration of the run. Avendoo (R) deregisters now the origin participant in consideration of the deregistration deadline and registers the new participant (registration deadline, conflicts of event dates are considered). If the registration of the substitute participant isn’t possible, the origin participant is still registered. Only if all single deregistrations and registrations on event dates are successful, e-mails are sent to both learners (participants).

Selfregistration to training plans

How can I register to a training plan and how can I cancel this registration?

As user or team leader you can register and cancel the registration of a training plan.

Prerequisites for the registration and deregistration are:

To register to a training plan, choose the tab Catalog and click on the title of the training plan and then the button Register.

To cancel the registration of a training plan, choose the sub tab Mandatory learning units of the tab My learning place and click on the link Cancel registration and after a new dialog click the button Yes, cancel registration.

Selfregistration to lists of interested parties

How can I register and deregister to a list of interested parties?

As user or team leader you can register and deregister to lists of interested parties.

If the author has created a list of interested parties in the Event date wizard, you can click on the button Details on the right side beside the title and then you can click on the details side the button Register for event date.

To deregister from the list of interested parties, click on the details side on the button Deregister from event date.

Assessments on course pages

If the author has inserted a review block on the appropriate course page (starting page, main page, final page or expiration page), you can publish an own course assessment on the appropriate course page. Therefore you you click on your favored number of stars and enter title and text if applicable.

After the automatic saving the course assessment is put to the highest position.

You can edit or delete the done course assessment by clicking on the three menu points in the review box and choosing the appropriate menu item.

Hotel bookings

How can I book a hotel?

To do hotel booking until the deregistration deadline, do the following steps:

  1. You click on the title of the event, the e-learning or blended learning. A dialog window opens.
  2. You click on the button Register of the appropriate event date on the tab Available event dates. The dialog window Register opens.
  3. You select your favorite event date, click on the button Register and close the confirmation message.
    If there a booking days for the appropriate hotel, Avendoo® shows the button Book overnight stay. Click on this button. If there are several hotels available, you get a selection window, otherwise a simple entry mask.
  4. Click on the button Select behind the appropriate name of the hotel. A dialog window opens, in which all event dates of the possible hotel bookings regarding title and time of the appropriate event date are listed. Additionally you can display via the buttons “Earlier” and “Later” further booking options.
  5. Click on the button Book. The successful booking will be confirmed.
  6. You can change a hotel until the registration deadline.

Ratings at the course pages

If the author has inserted  a reviewblock at the appropriate course page (starting page, main page, final page or expiration page), you can publish at the appropriate course page an own rating. Therefore click on the button Write rating. In the opening dialog window you mark the appropriate number of stars and enter title and comment. Then you click on the button Publish.

After saving this rate is pinned at highest level.

You can edit the rate.

Create and edit food requests

How do I create and edit the food request?

To create the food request, do the following steps:

  1. Prerequisite: The author has activated the option Activate food requests on the tab Parameters in the Event date wizard.
  2. Click on the button Register of the appropriate event date. The dialog window Registration of event date opens.
  3. Click on the button Add the food request. The dialog window Add the food request opens.
  4. Enter the appropriate food request and click on the button Save. In the dialog window appears the message that the food request was saved successfully.
  5. Click on the button Close.

To edit the food request, do the following steps:

  1. Click on the button Details and then on the link Edit the food request. The dialog window Add the food request opens.
  2. Do the appropriate changes and click on the button Save. In the dialog window appears the message that the food request was saved successfully.
  3. Click on the button Close.