Avendoo® online documentation

Course activation

Completed courses are available for the users via the course activation. There are extensive functions for an individual course activation, tailored to suit the customer’s needs. Via rules on participants and participant restrictions thus you can publish courses purposefully.  To make a bundle of multiple course activations, you find more information under Course management → Training plans.

When the author has entered the processing time for the course activation via the course contents, Avendoo® calculates the planned end date on registering users with entry date in the future or with subsequently defined entry date by adding the processing time to the entry date. Otherwise Avendoo® calculates the planned end date by adding the processing time to the registration date.

In the overview (Course management → Course activation) you see all already created course activations. Via click on the table header you can configure the display and the columns. If you click on the title, you get to the appropriate Course activation wizard.

There are the mass processing functions Move, Delete, Change owner, Change status and Copy for course activations. More information about these functions you find under Course activation: Mass processing functions.

You don’t have the authorization to edit the selected course activation.

Opens the participant management of the course activation.

Verfuegbare_SprachenVia the national flag you open the preview of the user.

Opens the Course wizard for editing.

To create a new course activation, choose Course management → Course activation → New course activation. The Course activation wizard opens.

Master data

Course

Select the course to be activated.


Status

Stipulate the status of the course activation.

There are the following status of the course activation:

Initiated

The course isn’t visible for the user on the learning place. Neither a self registration nor an external registration by the team leader are possible. Choose this status if the course activation is in creation, but shouldn’t be used.

Being planned

See Initiated: The course isn’t visible for the user on the learning place. Neither a self registration nor an external registration by the team leader are possible. Choose this status if the course activation is in creation, but shouldn’t be used.

Decision → Approved → Rejected later → Rejected

See Initiated: The course isn’t visible for the user on the learning place. Neither a self registration nor an external registration by the team leader are possible. Choose this status if the course activation is in creation, but shouldn’t be used.

Active

The course activation is for users visible and ready for editing.

Closed

All registered users still can complete the course. New users cannot register by themselves anymore.

Archived

The course cannot be edited by users anymore.

Registration management

Controlling the type of registration (event)

If your course contains an event, you can define the registration type.

  • Self-registration and external registration
    The user can register at the user frontend by him/herself. Also he/she can registered by an assigned team leader. Authors have basically the authorization on course and event registration.
  • External registration only
    Only team leaders and authors can register users to courses and events.
  • Only authors are entitled to register
    Default setting. Users can only be registerd by authors.

Controlling the type of registration (course activation)

Define the registration type for the course activation. The following settings are also valid for users, which open the course via a training plan, are registered manually or added to the participant list via the extended import.

Note

You can select the follow-up state (“Closed” or “Archived”) on the tab “Options” below the end date of the expired course activation in the appropriate Course activation wizard.

  • Self-registration and external registration
    The user can register to the course activation at the user frontend by him/herself. Also he/she can registered to the course activation by an assigned team leader. Authors have basically the authorization on registration of the participants to the course activation.
  • External registration only
    Only team leaders and authors can register users to course activations. If you have selected this option and added participants via the browse-catalogue, the course activation isn’t visible in the catalogue of the participants, because they aren’t allowed to register themselves. The course activation is only visible via the employee view in the team leader cockpit.
  • Only authors are entitled to register
    Default setting. Users can only be registerd to course activations by authors. If you have selected this option, the team leader can’t see the course in the catalogue.

Editing mode

If you add users via the extended import to this course activation, you can define their editing mode for this course activation (Optional or Mandatory).


Approval procedure for event participants
If the course activation contains one or more events, you can set a separate approval procedure for the participants in the event at this juncture. If you want this, set the check box.


Approval procedure for course activations

Set the check box, if you want to configure the approval procedure for the course activation. Thus users can only edit the content, if they got an appropriate approval.

  • Activate escalation / XX days
    Activate the escalation, if you want that the responsible person (training coach or owner of the course activation) should be notified, when an approval request isn’t answered in the entered days.

Approval procedure for deregistration (event)

To activate the approval procedure for deregistration of events, set the check box “Activate approval procedure”.

If the learners should have the status deregistered, if they deregister by themselves, select the radio button “Approval is deemed “approved””.

If the learners should have the status deregistered, when the deregistration is approved by a team leader or an author, select the radio button “Approval is deemed “declined””.

Furthermore you can enter the maximum processing time for the approval in days. Regarding this the standard will be processed.


Days till expiration

You can define how many days the user or learner can access to the course. The user can access to certifications and other important documents of training even after expiration of usage.

Days till expiration are valid since registration to the course activation (Status Catalogue is also valid). When the days are expired the user can only see the Expiration page of the course activation.

If you set the days from a set value to 0, this is only valid for new registrations. It isn’t valid backdated for all participants of the course activation.

Further information about the expiration page you find under Course management → Courses → Expiration page.


Automatic course registration

If set the check box  “Activate automatic course registration”, users visiting the course information page are automatically registered for the course and transferred onward to the start page.


The selection of the substitute participant for runs

If you set the check box  “Enable the selection of a substitute participant for runs”, the author or team leader can select a substitute when deregistering a participant from a run.

Options

Learning transfer

Training coach

The training coach is informed about filled out assessments. Select a training coach.

Classification

Classify the course activation for further structuring your training programs. Via your defined classification and its classification value the user can find your course activation quickly and uncomplicatedly in the browse area  – via the classification filters.

To make classifications you have to created classification in the client. Via the client wizard you create classifications.

Remarks

Valid from

Enter a date from which the course activation is valid. You can delete the date if applicable.


Valid until

Enter a date until the course activation is valid. You can delete the date if applicable.


Version

Enter the version of the course activation.


Note

Enter some notes for the course activation.

Communication

On the tab Communication you can define system messages and community messages regarding the course activation.

Notification in the event of a course registration

This notification is sent if a user is being registered for an active or closed course. You can select Do not send a notification or Send notification or you click on the button Select and select the appropriate individual notification. Further information about individual notifications you find here.

Approval for course activation registration

Stipulate which message is to be sent to the responsible person. Select between:

Notification (team leader)
By setting the check box, you define, if a participant’s team leader is informed if that learner (participant) does not pass a knowledge test.

Notifications
By setting the check box you define, if Avendoo® should send a notification on demand to the training coach (team leader) or to all learners (participants) if there is a new blog entry. Further you can define, if a notification should be sent to the owner of the course activation when an exercise of the participant is done.

Duration
The duration will indicate the number of days after which a participant of the course should have completed the course.
Avendoo® treats the duration as recommendation. Thus the participant can decide if multiple course activations exist, which one he/she processes next.

Note that:

  • The duration starts at the moment on which the user gets participant.
  • The duration is no time limit and the user can process the course activation after exceeding the duration.
  • The duration doesn’t run at course activations with the status Inactive and Archived.

Duration reminder
The reminder is only sent to participants, which still haven’t completed the course at that certain time. You can additionally enter a repetition interval in days. Further you can define, who should receive the reminder for editing: participant, superior, training coach or/and owner of the course activation. Avendoo® sends the reminder for editing to your selected recipients: participant, superior, training coach or/and owner of the course activation.

Example: The processing duration is 64 days and the reminder has 14 days and an interval of 2 days. Avendoo® sends the reminder for editing after 50 days, 14 days before 64 days are over, then again after 52, 54, 56, 58, 60 and 62 days.

Escalation
If the duration is exceeded, Avendoo® sends notifications to your selected users: participant, superior, training coach or owner of the course activation.

Response receiver
You define via setting the appropriate check box, to which (training coach and course activation owner) Avendoo®  forwards the answer (e-mail) of a participant to an e-mail of the course activation, for example escalation e-mail, for giving this person a chance to react.

Community message
You can define via setting a check box, if Avendoo®  should generate community meassages for deregistration of the course activation.  Further you can define via setting a check box, if Avendoo® should send notifications for adding to the catalogue and for removing from the catalogue. If the status of the course activations is Inactive or Archived, Avendoo® generates no notifications.

If you want to send a community message for registration of the course activation, use the Individual notifications.

Announcements for runs
Define, under which circumstances participants of runs should receive a community message as announcement. Therefore click on the button “Create new announcement”.

The community message Announcement of a run you create under Individual notifications.

Deeplinks

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A deeplink can link to a complete course or directly to a learning object, for example to the starting page of a knowledge test. You find the ID of the deeplink in the context menu of the appropriate course activation on the tab General in the menu Information.

In the Administration area you can activate the tab IDs. On the tab systems parameters you have to set the Parameter directLogin.showId on true.

Further information about the different deeplink types you find in the chapter “Deeplinks“.

Note page No access to course offerings

You can configure the text of the note page “No access to course offerings”.

FAQ

How do I edit the created course activation?

To edit a created course activation, right-click on the title of the appropriate course activation or choose the appropriate function in the drop down menu.

Preview

Shows the preview of the selected course.


New course activation

If you choose this function, you get directly into the course activation wizard and you can create a new course activation.


Edit

You get into the course activation wizard for the selected course and you can do some changes.


Delete

To delete course activations, select the appropriate course activations and choose Delete. Course activations with the status Active or Closed can’t be deleted.


Change status

Via this function you can change the status or you can change multiple course activations.


Show report

You get directly to the reports.


Information

  • General (title, owner, creation date, path, ID, deeplink, translator and media used)
  • Use (type, path, title, external reference)
  • History (Date of last change with user)
  • Remarks
  • Ratings