courses are available for the users via the course activation. There are extensive functions for an individual course activation, tailored to suit the customer’s needs. Via rules on participants and participant restrictions thus you can publish courses purposefully. To make a bundle of multiple course activations, you find more information under Course management → Training plans.Completed
When the author has entered the processing time for the course activation via the course contents, Avendoo® calculates the planned end date on registering users with entry date in the future or with subsequently defined entry date by adding the processing time to the entry date. Otherwise Avendoo® calculates the planned end date by adding the processing time to the registration date.
In the overview (Course management → Course activation) you see all already created course activations. Via click on the table header you can configure the display and the columns. If you click on the title, you get to the appropriate Course activation wizard.
There are the mass processing functions Move, Delete, Change owner, Change status and Copy for course activations. More information about these functions you find under Course activation: Mass processing functions.
The course activation is for users visible and ready for editing.
All registered users still can complete the course. New users cannot register by themselves anymore.
The course cannot be edited by users anymore.
Controlling the type of registration (event)
- Self-registration and external registration
The user can register at the user frontend by him/herself. Also he/she can registered by an assigned team leader. Authors have basically the authorization on course and event registration.
- External registration only
Only team leaders and authors can register users to courses and events.
- Only authors are entitled to register
Default setting. Users can only be registerd by authors.
Controlling the type of registration (course activation)
Define the registration type for the course activation. The following settings are also valid for users, which open the course via a training plan, are registered manually or added to the participant list via the extended import.
- Self-registration and external registration
The user can register to the course activation at the user frontend by him/herself. Also he/she can registered to the course activation by an assigned team leader. Authors have basically the authorization on registration of the participants to the course activation.
- External registration only
Only team leaders and authors can register users to course activations. If you have selected this option and added participants via the browse-catalogue, the course activation isn’t visible in the catalogue of the participants, because they aren’t allowed to register themselves. The course activation is only visible via the employee view in the team leader cockpit.
Insurance Distribution Directive (IDD)
Stipulate whether the IDD is supposed to apply. The option Deactivated is set by standard. Select the option Activated for activating this function.
Further information about the recorded time spent on IDD training you find under event dates.
Approval procedure for event participants
If the course activation contains one or more events, you can set a separate approval procedure for the participants in the event at this juncture. If you want this, set the check box.
Approval procedure for course activations
Set the check box, if you want to configure the approval procedure for the course activation. Thus users can only edit the content, if they got an appropriate approval.
- Activate escalation / XX days
Activate the escalation, if you want that the responsible person (training coach or owner of the course activation) should be notified, when an approval request isn’t answered in the entered days.
Approval procedure for deregistration (event)
To activate the approval procedure for deregistration of events, set the check box “Activate approval procedure”.
If the learners should have the status deregistered, if they deregister by themselves, select the radio button “Approval is deemed “approved””.
If the learners should have the status deregistered, when the deregistration is approved by a team leader or an author, select the radio button “Approval is deemed “declined””.
Furthermore you can enter the maximum processing time for the approval in days. Regarding this the standard will be processed.
Days till expiration
You can define how many days the user or learner can access to the course. The user can access to certifications and other important documents of training even after expiration of usage.
Days till expiration are valid since registration to the course activation (Status Catalogue is also valid). When the days are expired the user can only see the Expiration page of the course activation.
If you set the days from a set value to 0, this is only valid for new registrations. It isn’t valid backdated for all participants of the course activation.
Automatic course registration
The selection of the substitute participant for runs
Select the users (authors, team leaders or/and participants), which are allowed to set exercises to the status “finished”.
To create a file store for this course activation, set the check box Shared files. Additionally define, which user types can upload files and if participants are allowed to delete files.
If you want that particpants are not allowed to delete confidential files, set the check box Participants are not allowed to delete confidential files.
Automatic addition via Deeplink
If you set the check box Activate automatic addition, you activate the automatic addition via Deeplink. If the learner picks a Deeplink, he/she is automatically registered as a participant in the activated course unless he/she already has been.
In the activated examination mode, the learner is only shown that a learning object has been fully completed. There is no colored marking for Passed or Not Passed.
If the course should be displayed for the user as a development measure, set the check mark Mark as a development measure.
Define at which positions the training inventory should be shown:
- Do not show training inventory: The training inventory entry is generated, but it isn’t shown to the user or in reports. You find this entry with the status Hidden on the sub tab Qualifications of the tab Accomplishments in the user wizard.
- Show training inventory for events and certificates: Training inventory entries only for events and certificates are shown to the user and in reports.
- Show training inventory for courses, events and certificates: Training inventory entries for courses, events and certificates are shown to the user and in reports.
The default setting in the course activations is Show training inventory for courses, events and certificates. You can change the option at any time. Thus all created training inventory entries are shown or hidden for the user and in reports.
Representation and design
Select an active layout for the course activation and a window size. These settings influence the display of the header and the display of the learning path. If you want that the course is always shown in the full screen mode, select Maximize in the field window size.
External reference and reference type
The external reference builds a relation (reference) to another external system. This you can use for manual assignments and while using interfaces (REST API).
The external reference represents a reference value like ID, sequence number or name and the external reference type describes the reference and how the reference value is to understand. This is especially important, if there are different sources or kinds of reference types, because they can use the same reference values.
- reference type SAP customer number with the external reference 100234
- reference type SAP user ID with the external reference 000004
Visibility in the catalogue and in the learning place
Define by setting the check box, if the course activation should be visible for the participant (user) in the catalog and in the learning place.
You should deactivate the check box Visible, if there are still LMS functions on the migrated data for a transition period required and you use new course activations only for e-tests. By deactivating Avendoo® generates no community message for the participant regarding registration and deregistration.
Fee per participant
To get a detailed cost report for the course activation, define the following settings:
The preview image is shown to learners and serves as a visual characterization of a course activation.
You have the following options:
- Do not use preview image
A standard image is used, which represent “no preview image”.
- Own preview image
Select first a category for depositing and then upload a preview image from your computer (maximum 4 MB).
- Select preview image from contents
All image files, which are used in the course, are shown. Select a preview image out of it.
The HCA (Human Capital Application) can access to completed course activations of employees via the training inventory interface. The HCA categorization makes sure that on getting the training inventory there will be access to the the entered values of the course activation and that HCA categorizes the completion correctly.
Note that only numerical entries are accepted in the fields Class, Criterion and Value. The data you see in the HCA catalogue.
Add one or more gamification elements by clicking the button Add and selecting the appropriate elements. Then you enter the number of points, which can be achieved when the course activation is successfully completed by the user. If applicable you remove your selection and input via the button Remove. Finally you click the button Save.
Classify the course activation for further structuring your training programs. Via your defined classification and its classification value the user can find your course activation quickly and uncomplicatedly in the browse area – via the classification filters.
To make classifications you have to created classification in the client. Via the client wizard you create classifications.
Enter a date from which the course activation is valid. You can delete the date if applicable.
Enter a date until the course activation is valid. You can delete the date if applicable.
Enter the version of the course activation.
Enter some notes for the course activation.
A deeplink can link to a complete course or directly to a learning object, for example to the starting page of a knowledge test. You find the ID of the deeplink in the context menu of the appropriate course activation on the tab General in the menu Information.
In the Administration area you can activate the tab IDs. On the tab systems parameters you have to set the Parameter directLogin.showId on true.
Note page “No access to course offerings”
Create a course activation
How do I edit the created course activation?
Shows the preview of the selected course.
Via this function you can change the status or you can change multiple course activations.
You get directly to the reports.