Avendoo® online documentation

Community for users and team leaders

The community is your personal news stream. It is shown at the start page and on the tab Community.

The community keeps you up to date about all important events of your learning units. If you were registered or deregistered of a learning unit by an author, this short message appears also in your community and via groups you can communicate tightly focused.

Structure

Basically the Avendoo® community has three areas:

1. Navigation (left)

  • News
  • Personal pin wall
  • Personal pin walls
    Listing of the personal pin walls of other users, you are friend with as learner
  • Groups
    Listing of all groups, you have joined as learner

Note:  As user you see the learning assistant(s) of the learning group. As team leader you see additionally all participants for performing your role as coach.

2. Community messages

  • News stream with the following news:
    • System messages (e.g.:  a learner has registered to a new learning unit.)
    • Messages from all groups, you have joined, also from learning groups which the learner has joined
    • Messages from the course communities, of which the learner is registered to
    • Messages, which are sent to the client, to which you are assigned as learner
    • Messages at the personal pin wall of the learner
    • Messages to other participants of the learning group and to the learning assistant of the learning group

Note:

You can assess messages and comments with the Like button.

3. Group details (top)

only groups and personal pin walls 

  • Name of the group
  • Short description
  • Name of the founder
  • Date of foundation
  • Members of the group (profile images)
  • Learning units

Private messages

If you are learning assistant of a learning group, you can send private messages to all participants of the learning group. The author defines the learning assistant of the appropriate learning group on the tab Learning group settings when creating the learning group.

To subcribe to a new pin wall, choose Personal  pin walls → Add friend. If you want to join a new group, choose Groups → Join. Then select the favored pin wall or group and click on the button Add friend or the button Join group.

News

In the news you see all community messages in a news stream. These are system messages, which are generated on registration to new learning units, messages, which are published at pin walls, course communities, community groups or learning groups. Click on …further messages to display previous posts.

Post short message

You can post own short messages in the community, read short messages of other users (team leader and users and authors) and comment it and communicate. A short message can be read by all users in the same client. It is a pin wall for the whole client. To post a new message, use the appropriate text field.


 Attach picture to short message

If you click on the camera icon, you complete your short message with a picture. Note: If you add a picture to the short message, you don’t change your profile picture.

To change your personal profile picture, click on Personal settings and choose the tab My profile.


 Remove picture

Via click on this icon you remove the added picture.


YouTube link detection

Once you have entered a YouTube link in the text field of a short message, Avendoo® detects the link and shows then the appropriate video in preview format in the post.


Publish short message

Via click on the button Publish your post gets viewable. Just select where the short message should be seen (everywhere, personal pin wall, groups).


User details

Via click on the profile picture of another user you get into the user details. There you see the name, the profile picture and the personal description. If the view is free, you find also a list of groups, which the selected user has joined (See more about).

Personal pin wall

The personal pin wall of an user is his/her own group. In this view you see your profile picture, your name and your personal description. Furthermore you see the users, which have subscribed to your pin wall and you are friend with.

You can register or deregister to personal pin walls. Also you can write in already existing personal pin walls, even if the community setting Community groups can be created and managed by learners on the tab Options in the Client wizard isn’t selected.

You see in the list on the left side all personal pinn walls of the team leaders, users (learners) and authors you are friend of.

Add friend
To subscribe to further personal pin walls, click on Personal pin wallsAdd friend. Avendoo® lists you all personal pin walls for which you do a search via filter.


Post short message

To post a new short message, use the appropriate text field. Via click on the camera icon you complete your short message with a picture and via click on Publish you publish your short message. These messages can only be read by users, who are friends and have subscribed to your pin wall.


To add a participant to your personal pin wall, click on the button Participants on the right side. The view switches to the tab Participants. The view switches to the tab Participants.

Participants
On this tab you see all registered users listed. Via the search you can find the favored user quicker if there are many participants. Via click on the button Remove you can remove the appropriate user from your pin wall.

Add
On this tab you add user to your pin wall via click on the button Add. To find users quickly, you can use the search.

Message history
To switch to the message history, click on the button Message history.


Community Einstellungen Settings

You can change in the settings of your personal pin wall only the permission. Finally click on Accept changes to save the changes.

Permission
Define, which permission the participants of the group should have (Read, comment, write message | Read and comment| Read) and how they are allowed to join the pin wall.

Join option

Public

The pin wall is for any other user in the area Personal pin walls → Add friend viewable and via Join group any user can join.

Public with approval

The pin wall is for any other user in the area Personal pin wall → Add friend viewable. Via click on the button Request approval the founder of the group receives an approval request. Only if the approval is given, the user joins the group.

Registration done by group owner

The pin wall isn’t shown in the area Personal pin walls → Add friend. The owner of the pin wall has to add new members manually via the button Participants.

Groups

Groups are an own community in the Avendoo® community. Groups simplify the communication between certain groups of persons and arrange that the information only is shared to certain users. Each learner can establish a new group and add participants.

The members of groups receive in their news stream a message, if a member publishes a new short message in the group.

You see in the list on the left side all groups, which you have already joined.

Join
To see further groups and to join them, click on Join.

+ New group
To establish a new group, click on +New group

Learning units
Here you find the course title with the appropriate course communities (if activated) and the learning groups inclusive their learning assistant(s) and participants. In brackets you see always the number of the unread messages. Note that you as a learning assistant of a learning group can only add user, but no authors.

To add a participant to the appropriate group, select the favored group in the navigation area and click on the right side on the button Participants. A list opens with the tabs Participants and Add.

Important: This function is only available, if you are owner of the group. Otherwise you get displayed only the members of the group.

Participants
The listing shows you all registered users of the group. 

Add
To add an user to the group, select the tab Add and click on the button Add besides the favored user. A search is available for finding an user quickly.

Message history
To switch to the message history, click on the button Message history.


Community EinstellungenSettings

You can define the details of the group in the group settings. Finally click on the button Accept changes to save your data. Important: Also these functions are only available, if you are the owner of the group.

Permission

Define which permissions the participants of the group have (Read, comment, write messages | Read and comment | Read) and how to join the group:

Public

The group is for every other user in the area Groups viewable. Via the link Join group every other user can join the group.

Public with approval

The group is for every other user in the area Groups viewable. Via click on the button Request approval  Avendoo® sends an approval request to the founder of the group. Only when the approval was given by the founder of the group, the user has joined the group.

Registration done by group owner

The group is not shown in the area Groups. The owner of the group or an author of the client has to add new member of the group manually via the buton Participants.

Establish a new group

Option: Public with approval

1.Establish a new group

If you establish a new group (Community → + New group), you have three joining options. To activate the approval procedure for a group, select Public with approval.

2. Another user does an approval request

If another user (author, user or team leader) searches for a new group, he/she clicks in the navigation area under Groups on Join. He/she gets all available groups listed, which he/she can join. If the group is Public with approval, the user can request an approval via the button.

On the tab Groups the user gets also all groups displayed, to which he/she has already sent an approval, but the approval wasn’t replied yet.

3. Reply the approval request

As founder of the group you receive a notification that an approval request has arrived. In your news stream appears the system message, for example: Rick City wants to join your group Time management, inclusive the answer options Reject or Approve. Furthermore the area Approvals appears in the navigation area on the left side. The number in brackets represents how many requests are for the group existing.

Group type learning group

A learning group stands for participants of a course activation selected from the author and these participants are coached by a selected team leader as learning assistant. Learning assistants are allowed to display a course preview and the appropriate media.

Authors create and edit the learning groups. Team leader coach the appropriate learning groups as learning assistant. The learning group is also assigned to a course activation and this context is also shown in messages in the learning group.

Collaboration in learning groups

Author

To create a learning group, authors choose Community Group administrationNew group. Then authors enter a titel and a description on the tab Master data. Furthermore authors select on this tab the appropriate client with users and they select the group type Learning group. On the tab Parameters authors define, which permissions for the participants (Read, comment and write message is set by default) should be defined in this learning group. Also authors can select a group picture. On the tab Learning group settings authors define, if participants should be added manually or automatically. Furthermore authors can add a learning assistant and enter Starts on (date) and Ends on (date). Authors define via the starting and end date the duration of the learning assistance. After expiration of these dates the participants of the learning group can’t write messages to the learning assistant and they can’t comment his/her messages. If they try although, they get the note that the learning assistance is expired.

Under Relationships authors can add course activations and runs. Avendoo® lists automatically the participants of the course activations and runs and the learning assistant for the learning group.

Team leaders receive a listing of learning groups, which they assist as learning assistant, in the navigation area of their community under Learning units. The listing also contains how many messages are unread.

If the team leader clicks on the appropriate learning group, the detailed view of the learning groups and the participants list open. Team leaders can display the title and the teaser of the course plus the participants and the messages of a learning group in the extended learning group information.

Learner

Avendoo® shows the learning groups in context of the course activation (tab Community top on the view of the course activation) to the learners or participants. Learners can create messages, publish and display them in the community within the learning groups assigned by the author.

Publish short message in the learning groups

To publish a short message in the appropriate learning group, click on the appropriate learning group, enter your text in the text field and then click on the button Publish. You can also select News in the navigation, enter your text in the text field, select the appropriate learning group in the drop down menu and then click on the button Publish.

Prerequisite for publishing a short message in the learning group is that the author has assigned you as user of a learning group.

Upload profile picture

If you are in the 1:1 or 1:n chat with the team leader or another learner, you can click in the message area on the avatar to upload the profile picture. In the 1:n chat you can click additionally the avatar in the comment area to upload the profile picture.

FAQ

How can I leave a group?

To leave a group, click on the appropriate group and select top right besides the settings icon (gear-wheel) the arrow and select Leave group.

How can I delete a group?

The founder of the group can delete the group via click on the arrow and selecting Delete group. As participant you can leave the group.

Is it possible to remove from a personal pin wall?

Yes, you can remove from a personal pin wall. Therefore select the appropriate pin wall and click top right besides the settings icon (gear wheel) on the arrow. Select Leave group.