Avendoo® online documentation

Speaker cockpit

As you have been entered as speaker or co-speaker in an event date, the speaker cockpit is shown. The author defines in the Client wizard on the tab Options under the option Pages in the user area, which pages are deactivated in the user area. A deactivation of the speaker cockpit is possible, also a restricted view on learning place, team leader cockpit and speaker cockpit for example.

You see in the speaker cockpit as a speaker all your event dates at a glance and sorted by:

  • active,
  • already conducted and
  • closed.

The oldest event date regarding starting date is listed first.

You see the single categories only, if there are event dates of this category.

You can read the status of the event date and see:

On virtual classrooms you find depending on settings sooner or later a link, which directs you directly into the room.

If the author has assigned you the user right “Record attendance at an event/an event date involving user-generated content instead of the usual author-generated content”, you can record the attendance list of the participants in the already conducted event date and you can show the attendance list of closed event dates. When recording the attendance you also see all participants, who are registered, even if they are in another client. Furthermore you can change the display and the order of the columns of the attendance list.

If the author has defined the Dynamic attendance list in the event under Sending attendance list in your event in which your’re speaker, you can download the attendance list as PDF.

Active event dates

Under the category Active Event dates you see all active, still not carried out or not already closed event dates.

If you click on the three points of the tile, you can click on Documents (see second screenshot) to display and/or add new documents.

  1. To add new documents click first on the three points, then on Documents and after that on the button New document. The dialog window New document opens (see third screenshot).
  2. To select a file or medium click on the button Select file. The dialog window Select file opens (see fourth screenshot). A search with date and title is available and you can upload a new medium. You confirm your selection finally by clicking on the button Choose.
  3. The fields Description, MIME type and Speaker are shown as not changeable.
  4. Select under Visible, for whom the document should be visible: Speaker only or Participants and Speaker.
  5. If required set a check mark by Event date specific (set per default), Send message and/or Important.
    – If you set the check mark Event date specific, then the document is only for this event date and their participants relevant. The document will not be copied when the event date is copied and thus the corresponding document is not available in the copied event date.
    – If you set the check mark Send message a notification for this document will be sent.
    – If you set the check mark Important this document can also be opened if there’s no longer access to the course.
  6. For the display period of the document is No restriction per default. You can select Visible from and Visible until in combination with Start of event, Visible x days before start of event or after start of event. If required you can also remove the display period. The options are shown again if you click on the button Add.
  7. Finally, you click on the button Save. The dialog window documents with the added documents are shown (see fifth screenshot).
  8. You can edit the document via click on the title. Also you can upload or delete it.
  9. Via click on the X you close the dialog window Documents.

If you click on the three points of the tile, you can also click on Go to date (see second screenshot) to show the preview of the event date.

Event dates already conducted

Under the category Event dates already conducted  you see all already conducted event dates, to which the attendance list still has to be recorded.

To record the attendance list of an already conducted event date, click on Attendance list. The dialog box for recording the attendance of the already conducted event date opens. Here you find the title of the event in the first line and below the event dates with time zone, location and number of registered participants.

You can set the status of single participants to “Present” by setting a check mark, a status (Not yet begun, Failed or Completed successfully), choosing a Indication and then clicking on the button Save. Alternatively, you can set all participants to “Present” by clicking on the button Set all to “present” and then clicking on the button Save.

Via click on the gear wheel you can define the columns. Here you can add the columns Status, Indication and Remark, and you can change the order of the columns E-mail, Login, Status, Indication and Remark via drag and drop.

Furthermore it’s possible that you search for registered participants. By doing this you can search for name, e-mail address, the login name and the status.

To save the attendance list and set the event date to status “Closed”, click on the button Save attendance list and close the event date. Now you find this event date under Closed and you can’t further record any attendance.

If you still haven’t clicked on the button Save attendance list and close the event date, the event tile got the text Attendance taking not completed.

If the Dynamic attendance list is assigned to your event, you can click on the link Download attendance list (see first screenshot). This attendance list shows you independent from the client all participants of the event date.

Closed event dates

Under the category Closed event dates you see all closed event dates, to which the attendance list of an already conducted event date was recorded and so it’s valid as closed. As the event date is closed the billing data sets are generated.

If the event dates are closed you can open the attendance list via the link Attendance list and you chan show it. You can search for name, e-mail address and the login name.

Via click on the gear wheel in the attendance list you can define the columns. By doing this you can add the columns Status, Indication and Remark, also you can change the order of the columns E-mail, Login, Status, Indication and Remark via drag and drop.

Example

The author has entered Mathilda Green as speaker in the following events:

  1. “Interesting facts about the Bavarian Forest” on May 31th 2021 from 8 a.m. until 4 p.m. in the hotel “Pink Forest”, no registrations
  2. “2nd event run” on July 20th 2021 from 8 a.m. until 5 p.m. at “Magh und Boppert”, one registration but no attendance still recorded
  3. “Cooking for Vegans 3” on October 20th 2021  from 11 a.m. until 12 a.m. in the hotel “Pink Forest”, one registration, attendance recorded
  4. “Cooking for Vegans 6” on October 25th 2021 from 8 a.m. until 12 a.m. with virtual classroom, no registrations

Mathilda Green takes a look on October 20th 2021 at 3 p.m. into her speaker cockpit. Where and with which comments she would see the event dates?

  • Number 1 and 3 is listed under Closed event dates.
  • Number 2 is listed under Carried out event dates and got a red point because the attendance of the participant still isn’t recorded (Participant icon got the number 1).
  • Number 4 is listed under Active event dates and got a green point. Furthermore she sees the comment “in 5 days” and the number besides the Participant icon is zero. Also there’s a link called To the virtual classroom.