Avendoo® online documentation

Speaker cockpit

As you have been entered as speaker or co-speaker in an event date, the speaker cockpit is shown. The author defines in the Client wizard on the tab Options under the option Pages in the user area, which pages are deactivated in the user area. A deactivation of the speaker cockpit is possible, also a restricted view on learning place, team leader cockpit and speaker cockpit for example.

You see in the speaker cockpit as a speaker all your event dates at a glance and sorted by:

  • active,
  • already conducted and
  • closed.

The oldest event date regarding starting date is listed first.

You see the single categories only, if there are event dates of this category.

You can read the status of the event date and see:

  • when a future event date will start,
  • when an event date is processing and how long the event date has been processing and
  • if there has to be recorded an attendance list on a processed event date.

On virtual classrooms you find depending on settings sooner or later a link, which directs you directly into the room.

If the author has assigned you the user right “Record attendance at an event/an event date involving user-generated content instead of the usual author-generated content”, you can record the attendance list of the participants in the already conducted event date and you can show the attendance list of closed event dates. When recording the attendance you also see all participants, who are registered, even if they are in another client. Furthermore you can change the display and the order of the columns of the attendance list.

Active event dates

Under the category Active Event dates you see all active, still not carried out or not already closed event dates.

Event dates already conducted

Under the category Event dates already conducted  you see all already conducted event dates, to which the attendance list still has to be recorded.

To record the attendance list of an already conducted event date, click on Attendance list. The dialog box for recording the attendance of the already conducted event date opens. Here you find the title of the event in the first line and below the event dates with time zone, location and number of registered participants.

You can set the status of single participants to “Present” by setting a check mark, a status (Not yet begun, Failed or Completed successfully), choosing a Indication and then clicking on the button Save. Alternatively, you can set all participants to “Present” by clicking on the button Set all to “present” and then clicking on the button Save.

Via click on the gear wheel you can define the columns. Here you can add the columns Status, Indication and Remark, and you can change the order of the columns E-mail, Login, Status, Indication and Remark via drag and drop.

Furthermore it’s possible that you search for registered participants. By doing this you can search for name, e-mail address, the login name and the status.

To save the attendance list and set the event date to status “Closed”, click on the button Save attendance list and close the event date. Now you find this event date under Closed and you can’t further record any attendance.

If you still haven’t clicked on the button Save attendance list and close the event date, the event tile got the text Attendance taking not completed.

Closed event dates

Under the category Closed event dates you see all closed event dates, to which the attendance list of an already conducted event date was recorded and so it’s valid as closed.

If the event dates are closed you can open the attendance list via the link Attendance list and you chan show it. You can search for name, e-mail address and the login name.

Via click on the gear wheel in the attendance list you can define the columns. By doing this you can add the columns Status, Indication and Remark, also you can change the order of the columns E-mail, Login, Status, Indication and Remark via drag and drop.

Example

The author has entered Mathilda Green as speaker in the following events:

  1. “Interesting facts about the Bavarian Forest” on May 31th 2021 from 8 a.m. until 4 p.m. in the hotel “Pink Forest”, no registrations
  2. “2nd event run” on July 20th 2021 from 8 a.m. until 5 p.m. at “Magh und Boppert”, one registration but no attendance still recorded
  3. “Cooking for Vegans 3” on October 20th 2021  from 11 a.m. until 12 a.m. in the hotel “Pink Forest”, one registration, attendance recorded
  4. “Cooking for Vegans 6” on October 25th 2021 from 8 a.m. until 12 a.m. with virtual classroom, no registrations

Mathilda Green takes a look on October 20th 2021 at 3 p.m. into her speaker cockpit. Where and with which comments she would see the event dates?

  • Number 1 and 3 is listed under Closed event dates.
  • Number 2 is listed under Carried out event dates and got a red point because the attendance of the participant still isn’t recorded (Participant icon got the number 1).
  • Number 4 is listed under Active event dates and got a green point. Furthermore she sees the comment “in 5 days” and the number besides the Participant icon is zero. Also there’s a link called To the virtual classroom.