Avendoo® online documentation

Cockpit

The Cockpit is your control center as team leader. Via Cockpit you have access to your To-do items (reviews, tasks, essay questions, approve participation(s), approve deregistration, approve runs and approve course(s); only visible if there are entries) and the following areas:

Inhalte

0.1 Employees
0.2 Learning groups
0.3 Reports
0.4 Reservation
0.5 Favorites
0.6 Reported training needs

1 Search
2 To-do items

Employees
On the tab Employees you manage the learning content of individual employees or of the whole organizational unit (OU). You can register or cancel the registration of employess to courses, training plans or event dates and you keep track of the training inventory of your employees.

Additionally, you can register frontend users. You add them by adding them manually or you import them via CSV file. You got an example file for this at the corresponding page.

The tab Employees is only visible for you, if the team leader right Manage course participants is activated by the author or administrator and if entries are existing.

Learning groups
You manage the course activations and runs for which you are learning assistant on tab Learning groups.

Reports
If the author has assigned report templates to you, you can see via the tab Reports reports, which are listed by report category and sub category.

This tab is only visible for you, if entries are existing.

Reservation
If you want to create, assign or cancel a reservation, choose the tab Reservation.

The tab Reservation is only visible for you, if the right Make a reservation is activated by the author or administrator and if there is a number entered in the field Possible number of reservations. Further information you find here.

Favorites
If you have favorized some reports, you can see and edit them on the tab Favorites.

This tab is only visible for you, if entries are existing.

Reported training needs
If you or your employees want to educate theirselves, choose the tab Reported training needs. You can report training need of your employees or you can create training suggestions for new training topics for advancing the development of your Avendoo^® learning world.

To get to your Cockpit, choose on the start page the tab Cockpit.

Search

You can search in the whole user and team leader area for learning units in Search. By entering a search topic you set a filter. The appropriate learning units will be shown as result. You can open the learning units via click.

If you click on the button Show filter, on the left hand filters are shown, which you can select. You see in brackets the existing learning units regarding the filter. You close the filters by clicking the X.

You can set the following filters:

At the lastest, dates in:
- 2 weeks
- 1 month
- 2 months
- 6 months
Relevant to IDD
- Only relevant courses
Learning format
- Event
- E-learning
- Training plan
- E-learning + event
Time period
- Starting date
- End date
Status
- At my learning place
- Not at my learning place
Classification
Approval
- Approval requested
- Approval not required
Language
Minimum rating
Certification

To-do items

There are seven categories of To-do items: reviews, tasks, essay questions, approve participation(s), approve deregistration, approve runs and approve course(s). The visibility of single to-do items depends on authorizations. The visibilty of the tabs depend on existing To-do’s. Via the links you get to the view of the corresponding to-do item.

The author with the right Change, create (system settings) configures the shown table columns regarding the assessments (assessmentlist), essay questions (essaylist), Approve participations (eventapprovelist), Approve deregistration (eventcancellist), Approve runs (inningapprovelist) and Approve courses (learnunittodolist) in the corresponding system settings for the standard display (coach.cockpit.table.technischer-to-do-name.columnconfig.default). Additionally, this author decides which columns are available for selection (coach.cockpit.table.technischer-to-do-name.columnconfig.allowed).

Reviews

To open reviews, click on Reviews. You can set the filter for Course participants, Assessment title, OU and Assessment state.

By clicking the appropriate course participant you get into the selected assessment. You assess an employee by giving points and comments to single criteria and clicking the button Submit assessment. Also you can fill out later.

Tasks

Tasks can be created by an author of a course activation. These tasks should be processed by some or all participants outside of the actual e-learning.

You edit own tasks by clicking on Edit in the appropriate line and click on status Unfinished in the opening dialog window. The task gets the status Finished and is no longer on the list of the tasks.

The team leader can also be chosen as controller of the tasks. In this case the task appears in your to-do items and you can confirm, that the course participant has down the task. Click on Tasks and you get the list of the assigned tasks. Now you see individual courses with appropriate tasks. If you click the icon at the end of the appropriate column, you get the list of course participants, which got this task. You can change the status Not finished/Finished by clicking.

Essay questions

Knowledge tests can contain essay questions. The answer of this question is always a text, which should be corrected and assessed manually.

These assessments can be done depending on the configuration by the learner, by the team leader or the author.

Click on Essay questions. You get a list of essay questions of the course participants. Then click on the name of the course participant to do the assessment for the appropriate question.

The essay question opens in a new dialog window. You can do a written assessment and give points for the answer of the examinee (participant). The giving of points is mandatory for giving the assessment via the button Submit assessment. Additionally, you can send a message to the learner that the essay question has been assessed.

Approve participation(s)

There can be an approval procedure for events activated. There are two basic settings:

Approval is deemed “approved”: The learners are approved to the participation of the event, once they are registered by themselves. The team leader can veto and forbid the individual learners to participate until the registration deadline of the event.
Approval is deemed “declined”: The learners are despite their registration not completely registered to the event. A team leader has to approve the registration first. If he/she doesn’t approve, the learners are automatically deregistered. The approval can be done until the official registration deadline of the event.

You see a list of all pending approvals. You can approve or decline the participation of your employees appropriate until the registration deadline of the event.

If you click on the title of the event, you get into the employee view.

Approve deregistration

If an user needs an approval for deregistrating from a course, you can approve or decline the request.

Note

After reaching the deregistration deadline you cannot edit the deregistration approval.

To approve or decline the request, click on the button Edit. Below the appropriate deregistration you can enter a remark on decision. If the selection of a substitute participant is activated in the appropriate event, you can select a substitute participant. Finally you click on the button Approve deregistration or Reject deregistration.

If you click on the title of the event, you get into the employee view.

Approve runs

Approve course(s)

If you click the rear wheel, you can configure the columns (see second screenshot). By setting a check mark in the preferences, the corresponding column is displayed. You can edit the columns via the menu 6 points by moving the corresponding column with a pressed mouse click.

If you click the title of the column, the arrow for the ascending or descending order is shown and the data is sorted in that way (see third screenshot).

You can filter by the following criteria: Course participants, Course, Assessment title, OU and/or Assessment state (Not filled out, Filled out, Filled out/passed or Filled out/did not pass).

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