Avendoo® online documentation

Community for authors

The community is your personal news stream. The community keeps you up to date about all important events of your learning units. You receive a summary mail if there are to dos depending on priority or you receive an e-mail if there are urgent messages.

If you are an author you have two options to enter the community. Either you click on the button Community or you choose Community -> My community.

Note that you can select as author in which assigned client you want to publish a message.

My community

My community has three areas:

1. Navigation (left)

  • News
  • Personal pin wall
  • Personal pin walls
    Listing of the personal pin walls of other users, you are friend with as author
  • Groups
    Listing of all groups, you have joined as author

2. Community messages

  • News stream depending on authorization with the following news (but the user name is hidden in Avendoo®):
    • System messages (e.g.:  a learner has registered to a new learning unit.)
    • Messages from all groups, you have joined
    • Messages from the course communities, if you are creator of the course activation and the course community is activated
    • Messages,which are sent to the client, to which you are assigned as author
    • Messages at the personal pin wall of the author
    • Private messages to all participants of the learning group and course activation (if you are learning assistant of the learning group)

Notes:

  • You can assess messages and comments with the Like button.
  • Note that you can use the filter function only for loaded messages. To load further messages, click More below the last message.

3. Group details (top)

only groups and pin walls 

  • Name of the group
  • Short description
  • Name of the founder
  • Date of foundation
  • Members of the group (profile images)
  • Learning units

Private messages

If you are learning assistant of a learning group, you can send private messages to all participants of the learning group and the course activation. Thus all (1:n) receive the private message, but only the learning assistant (1:1) sees each comment of participants to this message and it is not for all participants of the learning group viewable.
You add the learning assistant of the appropriate learning group on the tab Learning group settings when creating the learning group.

News

In the news you see all community messages in a news stream. Click on …further messages to display previous posts.

Post short message

You can post own short messages in the community, independing on if you are owner of the course activation or training coach. Also you can read short messages of other users (team leader and users) and comment it and communicate. To post a new message, use the appropriate text field.


Attach picture to short message

If you click on the camera icon, you complete your short message with a picture. Note: If you add a picture to the short message, you don’t change your profile picture.


Remove picture

Via click on this icon you remove the added picture.


YouTube link detection

Once you have entered a YouTube link in the text field of a short message, Avendoo® detects the link and shows then the appropriate video in preview format in the post.


Publish short message

Via click on the button Publish your post gets viewable. Just select where the short message should be seen (everywhere, personal pin wall, groups).


User details

Via click on the profile picture of another user you get into the user details. There you see the name, the profile picture and the personal description. If the view is free, you find also a list of groups, which the selected user has joined (See more about).

Personal pin wall

In this view you see your profile picture, your name and your personal description. Furthermore you see the users, which have subscribed to your pin wall and you are friend with.

You can register or deregister to personal pin walls. Also you can write in already existing personal pin walls, even if the community setting Community groups can be created and managed by learners on the tab Options in the Client wizard isn’t selected.

You see in the list on the left side all personal pinn walls of the team leaders and users (learners) you are friend of.

Add friend

To subscribe to further personal pin walls, click on Add friend.


Post short message

To post a new short message, use the appropriate text field. Via click on the camera icon you complete your short message with a picture and via click on Publish you publish your short message.


To add a participant to your personal pin wall, click on the button Participants on the right side. The view switches to the tab Participants.

Participants
On this tab you see all registered users listed. Via the search you can find the favored user quicker if there are many participants. Via click on the button Remove you can remove the appropriate user from your pin wall.

Add
On this tab you add user to your pin wall via click on the button Add. To find users quickly, you can use the search.


Community Einstellungen Settings

You can change in the settings of your personal pin wall only the permission. Finally click on Accept changes to save the changes.

Permission
Define, which permission the participants of the group should have (Read, comment, write message | Read and comment| Read) and how they are allowed to join the pin wall.

Public

The pin wall is for any other user in the area Personal pin walls → Add friend viewable and via Join group any user can join.

Public with approval

The pin wall is for any other user in the area Personal pin wall → Add friend viewable. Via click on the button Request approval the founder of the group receives an approval request. Only if the approval is given, the user joins the group.

Registration done by group owner

The pin wall isn’t shown in the area Personal pin walls → Add friend. The owner of the pin wall has to add new members manually via the button Participants.

Groups

Groups are an own community in the Avendoo® Community. Groups simplify the communication between certain groups of persons and arrange that the information only is shared to certain users.

You see in the list on the left side all groups, which you have already joined.

Join
To see further groups and to join them, click on Join.

+ New group
To found a new group, click on +New group. Enter a group title and if necessary a short description. Then choose a client, in which the group should be created. Further define, which permission (Read, comment, write messages; Read and comment; Read) the participants should have. Via the joining option you define how you are allowed to join the community group (Public; Public with approval; Registration done by group owner).

Public

The group is for any other user in the area Groups viewable. Via the button Join group any user can join.

Public with approval

The group is for any other user in the area Groups viewable. Via click on the button Request approval Avendoo® sends an approval request to the founder of the group. Only if the approval is given by the founder of the group, the user joins the group.

Registration done by group owner

The group isn’t shown in the area Groups. The owner of the group or an author of the client has to add new group members manually via the button Participants.

Finally you define, in which group the opening message for the new group should be displayed, by choosing Personal pin wall for example.

Learning units

Here you find the course title with the appropriate course communities if activated and the learning groups inclusive the learning assistants and participants. You see the number of the unread messages in brackets. Note that you as learning assistant of a learning group can only add users, but no authors.

To send a private message to participants of a learning group, click on the appropriate participant in the left navigation field, enter the text and click on the button Send message. If you haven’t sent a private message to the participant already, click on the appropriate learning group in the left navigation field, select the participant, enter the text and click on the button Send message.

Group administration

As author you can use the function group administration. If you choose the appropriate group type in the filter field (Show all group types, Personal pin wall, Normal group or Learning group) and click then Apply and Preview, Avendoo® displays all listed messages of this group type. You can write in this mode.

You get an overview of all group in the table regarding:

On top right you can move the view to the left or the right side.

You get in the column “Course activation” via click on the symbol with appropriate authorization into the appropriate Course activation wizard.

You get in the column “Run” via click on the symbol with appropriate authorization into the appropriate Run wizard.

To create a new group, choose Community -> Group administration and click on the button New group. The dialog window Community group opens.
To edit an existing group, choose Community -> Group administration and click on the title of the appropriate group. The dialog window Community group opens.

Master data

Title
Enter a title for the group (mandatory field). You can enter variables, but consider that HTML code is not allowed.
Short description
Enter a short description for the group. Example: Learning group Paderborn

Client
Choose a client, in which the group should be created.

Group type
To create a standard group, select Normal group.
To create a learning group, select Learning group.

Parameters

Permission for the participants
Define which permission the participants of the group should have (Read, comment, write messages | Read and comment| Read).

Joining option (only for Normal group)
Define how you are allowed to join the community group (Public,  Public with approval, Registration done by group owner).

Group picture
To define a pricture for the group, click on the button Select and select a image file with maximum 4 MG. Confirm by clicking Open.

Learning group settings

Automatic participants
Determine how participants are to be added to and removed from this learning group.  You can select Add manually or New users in run added automatically as participants in course pool. All automatically added participants will be deregistered if registration is shifted to manual registration.

Learning assistant
To define learning assistants, click on the button Add learning assistants, select the appropriate learning assistant and then click the button Select. Avendoo® sets the date today as starting date and end date automatically. Adjust if necessary the starting date and end date.

Via click on the icon

you remove the appropriate learning assistant.

Relationships

To define a course activation, which participants additionally should be managed as participants in the group, click on the button Add course activation, select the appropriate course activation and click the button Select.

To define a run, which participants additionally should be managed as participants in the group, click on the button Add run, select the appropriate run and click the button Select.

Via click on the icon dustbin you remove the appropriate course activation or the appropriate run.

Collaboration in the learning groups

Team leaders get a list of learning groups, which they assist as learning assistant, in the learning units in the navigation of their community. Further these lists contain how many messages are unread (in brackets).

Note

Note that only users can be selected as learning assistant. Authors can’t be learning assistants.

Avendoo® shows the learners or participants the learning groups in context with the course activation (tab Community in the course activation view). Learners can write, publish and display messages in the learning groups (assigned by the author) in the community.

Publish short message in the learning groups
To publish a short message in the appropriate learning groups, click on the appropriate learning group, enter the text in the text field and click the button Publish. Also you select in the navigation News, enter your text in the text field, choose the appropriate learning group in the drop down menu and finally click on the button Publish.

Prerequisite for publishing a short message in a learning group is that you assigned as user to a learning group.

Message templates

You can define message templates for your community and adjust it individually. Thus Avendoo® sends the appropriate templates as selected in the Event wizard for the appropriate events.

To determine the use of the appropriate message template, choose in the context menu of the name of the message template Information -> Use. Once a message template is used, you can’t delete it anymore.

Information about Community system messages you find here.

To create a new message template, choose CommunityMessage templates and click then on the button New message template.

Master data

Title

Enter a title for the message template (mandatory field).

Description
You can describe the message template.

Language
Set the main language for the message template. If messages in different languages are to be created from the template, these messages must be translated in the translation area.

Message type
Select a message type to be used for your template (mandatory). You can choose between:

  • Task template
  • Event date invitation (speaker)
  • Event date inquiry accepted (speaker)
  • Event date inquiry rejected (speaker)
  • New request for approval of deregistration from event date
  • Deregistration from event date was rejected
  • Event date announcement
  • Deregistration from the event by e-mail
  • Registration for event date
  • Registration for event date CC
  • Deregistration from event date
  • Deregistration from event date CC
  • Announcement of run
  • Message was liked
  • Commentary was liked
  • Event feedback
  • Follow-up (community)
  • Selected overnight stays per hotel
  • Catering details for event venues

Template editor

Via the template editor you can create the message template individually and adjust it. Depending on the message type there are different template variables available.

Available mail variables in the community

Mail variableDescription
$Address$Address of the recipient (street, building number, ZIP code, location)
$AnnouncementEventsInfo$List of all event dates in the announcement
$AssignmentInningStartDate$Starting time of the run
$AssignmentTitleLink$Link to course activation
$BillingAddress$Billing address of the recipient (street, building number, ZIP code, location)
$BillingCompany$Company name of the recipient’s billing address
$BillingEMail$E-mail address of the recipient’s billing address
$BillingFirstname$First name of the recipient’s billing address
$BillingLastname$Last name of the recipent’s billing address
$BillingLocation$Town of the recipient’s billing address
$BillingPostcode$ZIP code of the recipient’s billing address
$BillingStreet$Street of the recipient’s billing address
$CommentText$Comment, which was liked
$Company$Company name of the recipient
$CourseTitle$Title of the course, in which the learning object is integrated
$ExternalReference$External reference for the run
$Firstname$Recipient’s/sender’s/processor’s/(registered) user’s first name
$FullUsername$First and last name of the recipient/sender/processor/(registered) user
$Location$Town of the recipient
$MessageText$Message, which was liked
$Postcode$ZIP code of the recipient
$SecondTitle$Title of the recipient/(registered) user
$SeminarActivationStatus$has the seminar been activated using a course activation
$SeminarEventCancelComment$Additional remark regarding the deregistration
$SeminarEventCancelReason$Reason for the deregistration
$SeminarEventDecisionComment$Remark on the decision
$SeminarEventInformation$Information on relevant event date (date that event starts and ends)
$SeminarEventStatus$Status of the event date
$SeminarEventTrainers$Names of the speaker and co-speaker
$SeminarLink$Link to the event announcement
$SeminarLinkTeamleader$Link into the team leader’s cockpit
$SeminarTitle$Event title
$Street$Street of the recipient
$Surname$Recipient’s/sender’s/processor’s/(registered) user’s last name
$Title$Recipient’s/sender’s/processor’s/(registered) user’s form of address
$UnsubscribeDate$Deregistration deadline
$UserCountry$Country of the registered user
$UserDivision$Division of the registered user
$UserFirstname$ First name of the registered user
$UserGroup$Group of the registered user
$UserLastname$Last name of the registered user
$UserOe$Organizational unit of the registered user
$UserRegion$Region of the registered user
$UserSex$ Gender of the registered user