Via Select event date in the Run wizard you can add an existing event date of an event from the list of all event dates of this event in the run. In the table you see the newly added event date.
To delete an event date, click on the recycle bin.
To replace an event date, click on this icon. Then the Event date wizard for creating a new event date for the run opens. All data of the replacing event date are transferred except the event date. The event date is automatically taken over to the event date of the next day (the other data remain), if all event dates of the run are in the past. If the run already got event dates, which are in the future, then the date for the current creating event date is set to the maximum date (this means the latest regarding the time) of these event dates.
event date status, click on this icon. Then the dialog window Change the event date status opens. You can select under New Status Initiated, Active or Canceled. If you have selected Canceled, you can decide, which Reason for cancelation you select. Therefore you can select the following reasons for cancelation: Too few registrations, Speaker prevented from coming, Speaker feeling ill, Rooms not available, Materials not available, Organizational reasons or Other. If required, you can set the check mark Reset price to reset also regarding the payment. Enter a comment for resetting the price. Via the + besides Information you can insert the user name and/or the date and time of creating the cancelation by clicking on the + and then clicking on the favored line in the drop down menu. Finally you click on the button Change the event date status. If an invitation e-mail was sent before, there will be sent also a cancelation e-mail to the participants.
To change the
To create an event date without default, click on Create event date. The Event date wizard for creating an event date opens and you have to select the mandatory data at least. When you have created the event date, you can finish creating the event date in the Event date wizard by clicking Save and Close. Though the event is saved without showing the Event wizard and the newly created event date is taken over into the table of the event dates in the Run wizard. Now you see the newly created event date in the table.
When you are finished with the configuration of the event date (for example you have added additional services or a hotel), then click on the button Save and Close. Though the newly created event date is saved in the event and is automatically added to the run. In the table you see now the newly created event date.
To use the last event date of an event as event date template on creating an event date, click on Create the event date based on the last date for the event. The Event date wizard for creating the event date opens, at which the maximum event date (with the maximum of start date and time) of all event dates in the event serves as template. Thus the time is excerpted from this event date and the date corresponds to the start date of the maximum event date in the run. Then you click on the button Save and Close. Now you see the newly created event date in the table.
There is no quick access possible, if the event date is in the past and/or is used in another run.
In the synoptical table with the columns Action, Title, Teaser, Start, End, Event date information, Language, Status, Min, Max, Waiting list, Location, City, Room, Coordinator, Time zone for end date, Starting date (location), End date (location), Time zone for starting date, Main speaker and Learning path position you can filter for Title, Language, Status, Location, City, Room, Coordinator and Main speaker. Furthermore you can sort by Title, Start and End. You can move the column Learning path position via click on the gear wheel.
You can filter in the table for title, language, status, location, room and coordinator. Also you can sort by title, start and end. Further you can configure the column view, this means you can add or delete single columns via click on the gear wheel.
If you have created/replaced or selected an event date, you can create and edit organizational blocks of time via the buttons Enter organizational blocks of time and Edit organizational blocks of time.
To create an organizational block of time, click on the button Enter organizational blocks of time. Mandatory entries are title, start date and time and coordinator (authors, users and team leaders; select the appropriate filter).
To adjust organizational blocks of time regarding start date and coordinator, click on the button Adjust organizational blocks of time. Then you set the check mark Unselect selection of these organizational blocks of time, which should not be considered by the change. You select if applicable your favored starting date in the column Starting date. Set the check mark Shift the relative starting date, if you have replaced the first event date in the copied run for example (e.g.: December 4th 2020 with January 11th 2021). In this case there is no change in time and the distance between the days is shown in the list of the organizational blocks of time. Then you click if applicable on the button Add coordinator in the column Coordinator and select your favored coordinator. Finally you click on the button Accept.
If you have selected a manual room, then the location is also a mandatory entry. If you have selected location as room, the End date and time are mandatory entries.
To edit an existing organizational block of time, click on the appropriate line and then on the button Edit organizational block of time.
To copy an organizational block of time, click on the appropriate line and then on the button Copy organizational block of time. The data of the columns Title (with supplement copy), Teaser, Start (date and time), End (date and time), Location, Coordinator and Time zone are copied from the original organizational block of time. If applicable you can change the data. Finally you click on the button Save.
Organizational blocks are shown on the course main page in the run view between the event date groups.