Avendoo® online documentation

Total overview of the functions in Avendoo®

Version 17.58

Avendoo® is the perfect tool for creating content for courses and events and for managing these optimally via course activations for users and team leaders. Participants of the courses and events get an ideal overview for participating courses and events successfully. Team leaders are highly supported on organizing and executing the courses and events. A well structured notification concept and task management gives the necassary information to the right persons at right time.

If need detailed information about the system requirements of client and server, you find it here.

You see first the menu bar with the main components in the following overviews. Below are the sub components and their functions explained. Regarding the most important functions you see an example screenshot.

Inhalte

1 Author backend
2 User frontend
3 Avendoo® Progressive Web App (PWA)

Author backend

Dashboard

In the component Dashboard you find the following functions:

Select between Standard dashboard, Author dashboard, Event manager (EM) dashboard and Individual dashboard
Add and remove widgets; the widgets are:
- Figures and statistics:
  - The daily number
  - Distribution of learning objects
    - Edit settings
- Tools for daily work:
  - Last used
  - Calendar of events
  - Outstanding translations
    - Edit settings
- Support and help:
  - Avendoo® video tutorials
    - Edit settings
  - Use of licenses
  - Update
- Reports and assessments (see screenshot):
  - My favorites
  - Reports to which I am subcribed
  - My active course activations
  - My active feedback
  - My event dates
  - My learning content
  - Growth of training inventory
  - My tasks
    - Edit settings

Learning content

You find in the component Learning content the elements, you have to create first for creating a course activation. Also the function Import learning content is a prerequisite for creating a course activation. The components and functions in detail are:

Courses
Media
Import learning content
Knowledge test questions
Knowledge tests
Instructional material
Events
Feedback questions
Feedback forms
Assessments
Remote content
Web-based training
Forums
E-payments
Flashcard
Flashcard files

Courses

You can create and edit a course in the component Courses. The following functions belong to this component:

Enter and select Master data, Metadata and Parameters (General variables, Cost & price, IDD options, Structure (current learning position via learning path with line breaks and vertical learning path) , Gallery (upload and download of images), Certifications and Settings (events))
Create and edit a learning path via drag and drop, this means placing knowledge tests, an event and an assessment for example (see screenshot); change of learning objects with or without status transfer or resetting the processing time; blocking of learning objects in a defined time period in the General characteristics of the learning object for example; relationship between learning object and feedback with the option if befoer the event date; automatic submission of the feedback e-mail on attendance on the start or the the end of the event date group after attendance of the main event date, follow-up event date, any event date or on finishing the event
Configure checkpoints and time obstacles
Create Individual pages, certificates and learning objects in a selection dialog
Create new media and URLs on selecting in the Advanced characteristics of the appropriate learning object
Create and edit a(n) Info page, Start page, Main page, Final page, Expiration page and Expanded layout via the integrated Avendoo^® Move editor or via the HTML editor
Overview: Note, Version, Valid until, Valid from, External reference, External reference type, Title, Translation area, Preview, Usage (by clicking on the path: Go to the path, Open course activation, Open participant management and Open runs), Run management (Defining runs on a course), Owner, Created, Change date and user-defined fields
Use filters: Title, Language, Include subcategories, External reference, External reference type and user-defined fields
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New course, Edit, Delete, Translation area, Show report, Information (General, Use, History and Security (Object permissions))
Simple and advanced search function

Media

You can upload media and you can create and edit URLs as link for learning objects in the component Media. The following functions belong to this component:

Create and edit a medium (see screenshot)
Create and edit an URL
Overview: Preview, Title, Translation area, Download, Owner, Created, Change date, Size and Mimetype
Use filters: Title, Language and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New URL, Edit, Delete, Translation area, Show report, Information (General, Use, History and Security(Object permissions))
Simple and advanced search function

Import learning content

Authors can previously exported learning content import from other Avendoo® system via the function Import learning content (see screenshot). The following functions belong to this component:

Link to create new medium
Link to create new web based training
Select a source file
Select, if all key words should be imported
Standard import
- Select category
- Start standard import
Across import
- Select, if the translation should be marked as “Finished”
- Start across import
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions))
Search function

Knowledge test questions

Authors can create and edit different question types, which they can use during creating the learning content, in the component Knowledge test questions. The following functions belong to this component:

Create and edit the following question types (depending on question type Master data, Parameters, Question and Answer):
- Yes/No question
- Multiple choice question (Preview, see screenshot)
- Single choice question
- Association question
- Order question
- Fill-in-the-blank question
- Picture question
- Dialog question
- Essay question
- Flash question
- Interactive question
- Task
Link into the translation area on the tab when knowledge test question has been saved
Overview: Title, Translation area with translator responsible function, External reference, Translation area, Preview, Owner, Created, Change date and Type
Use filters: Title, Reference, Language, Keywords, Objects not containing any of the key words selected (negative search), Objects containing all of the key words selected, Objects containing any one of the key words selected , Include subcategories, To be translated by me, ID and Serial number
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner, Export and Define translator
Choose context menu: Preview, New knowledge test question, Edit, Delete, Translation area, Show report, Information (General, Key words, Use, History, Security)
Simple and advanced search function

Knowledge tests

Authors can create and edit knowledge tests in the component Knowledge tests, in which they compile the knowledge test questions in a fixed or random order, to place then the knowledge test on the learning path. The following functions belong to this component:

Create and edit knowledge tests (Master data, Metadata (inclusive Expected processing time and Add qualifications), Parameters, Start page via the integrated Avendoo^® Move editor or via the HTML editor, Compilation (see screenshot) and End page via the integrated Move editor (individual texts depending on the results are possible) or via the HTML editor)
Link into the translation area on the tab when knowledge test has been saved
Overview: ID, Title, Translation area with translator responsible function, Preview, Owner, Created, Change dat, Type and Serial number
Use filters: Title, Language, Include subcategories, To be translated by me, ID and Serial number
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Move, Copy, Delete, Change owner, Export and Define translator
Choose context menu: Preview, New knowledge test, Edit, Delete, Translation area, Show report, Information (General, Use, History, Security (object permission))
Simple and advanced search function

Instructional material

Authors can create learning content for transmitting information without any interaction between the author and the learner in the component Instructional material. The following functions belong to this component:

Create and edit instructional materials (Master data, Parameter (inclusive Expected processing time and Add qualifications) and Content editor)
Functions within the content editor: Select design template (inclusive CSS, HTML or JavaScript), Create new page via the Editor and Avendoo® Move and further editing (Copy, Cut, Paste, Rename, Delete, Move menu entry up, Move menu entry down, Move menu entry to the left, Move menu entry to the right) and Preview mode (current edit mode and five preview modes (Smartphone, Tablet and PC monitor))
Overview: Title, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Language, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New instructional material, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Events

Authors can create new events, define event dates for the event and can invite participants in the component Events. The following functions belong to this component:

Create and edit events (Master data (inclusive transfer value of the IDD training time per event date is configurable (IDD training time corresponds to the learning time, IDD is not relevant or IDD training time deviates from the learning time), Metadata (inclusive Expected processing time and Add qualifications), Parameters (General, Participants, Hotel with booking deadline, Display, External descriptions, IDD (with learning competences) and User-defined fields) with search function, Notifications (How the event will proceed, Notifications, Mail templates, Community templates, Replies and date inquiries and External communication) with search function, Event dates, Materials, Documents, Tasks and Main page (with integrated Move editor)); Favorite function on all tabs
Create and edit event dates via the tab Dates with the following functions: Create event date (see screenshot): Master data (with the functions Add follow-up date, Create a series of follow-up event dates, Block view, Add pre-event task, Add post-event task, Add coordinator, Add speaker (with Gantt option), Add venue/room or location/room with Gantt option, Add virtual room (with Add virtual location and Gantt option), Add manual room, Add hotel, Add resource with its capacity (with Gantt option), Add material (with Gantt option), and Add resource from event date templates (Coordinator, Speaker, Location/room, Hotel, Material and Capacity resource) and the Parameters of the Master data, Parameters (Language for a given eventdate, Price, Billing data sets, Prices for members, Event date costs, E-mail regarding event date groups, Booking deadline of the hotel, Substitute participant registration, Recorded time spent on IDD training, Participants, Quotas, Event date type, Tagging, Description, Initiator, Food requests and User-defined fields), Documents, Tasks, Create an event date out of a template, Create list of interested parties, Create an event date template (with user-defined fields), Edit, Copy, Delete, Add follow-up date (with user-defined fields), Duplicate (with user-defined fields), Convert, Options (Show the event speakers, Show the event price, Show the list of participants and the free slots for all event dates, For all event dates, show the free slots and the participant list only for participants, Do not show the list of participants but do show the free slots for all event dates and Show neither the list of participants nor the free slots for all event dates), the sub tabs Event date groups, Dates, List of interested parties and Event date templates (all with configuration of column view).
Filters on the sub tabs Event date groups and Dates (Event ID, Starts at (time), Starting date (location), Time zone for starting date, Ends at (time), End date (location), Time zone for end date, Location, City, Coordinator, Event speakers, Room, Documents, External reference and External reference type), Filters on the sub tab List of interested parties (Location, City, Coordinator, Event speakers and Room) and Filters on the sub tab Event date templates (Event ID Time zone for starting date, Time zone for end date, Location, City, Coordinator, Event speakers, Room, Documents, External reference and External reference type)
Overview: Title, Translation area, Preview, Event dates, Owner, Created, Change date, Note, Version, Valid until, Valid from, External reference, External reference type, Event type, Teaser and User-defined fields
Use filters: Title, Language, Include subcategories, External reference, External reference type, Event type and User-defined fields
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New event, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Feedback questions

Authors can create feedback questions and text areas for feedback objects in the component Feedback questions. Authors put these two parts together for a feedback form later on. The following functions belong to this component:

Create and edit feedback questions (Yes/No, Single Choice, Multiple Choice, Slider, Short-Essay and Priorization) with the tabs Master data, Parameters, Question editor and Answers
Functions within the Question editor: Select design templates (inclusive CSS), Create new page via the editor and reset page
Create and edit text areas for feedback objects: Master data, Parameters, Text editor
Functions within the text editor: Select design templates (inclusive CSS), Create new page via the editor and reset page
Overview: Title, Translation area, Preview (see screenshot), Designation for multiple use, Designation as mandatory undeletable questions, Type, Owner, Created and Change date
Use filters: Title, Language, Designation for multiple use, Designation as mandatory undeletabel questions and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New feedback question, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Feedback forms

Authors can create feedback forms from feedback questions and text areas for feedback objects for the learners in the component Feedback forms. The following functions belong to this component:

Create and edit feedback forms (Master data, Parameters, Feedback questions and Layout)
Functions on the tab Feedback forms: Use template, Template for resetting, Add feedback question, Remove, Edit, Copy, Up and Down (Change order)
Functions on the tab Layout: Select design template (edit with CSS), Create new page via the editor, Add feedback questions and reset page
Overview: Title, Translation area, Preview (see screenshot), Template, Owner, Created, Change date, Note, Version, Valid until and Valid from
Use filters: Title, Language, Show only feedback forms designated as templates and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New feedback form, Edit, Delete, Translation area, Information (General, Use, History)
Simple and advanced search function

Assessments

Authors can make individual evaluation in the component Assessments, for example of the event speaker via the learner. The following functions belong to this component:

Create and edit assessments (Master data, Parameters, Introduction and Form)
Overview: Title, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Language, Include subcategories, Roles, Exclude selected roles, All selected roles, One of the selected roles
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New assessment, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advancde search function

Remote content

Authors can manage content on basis of content connectors in the component Remote Content. The following functions belong to this component:

Create and edit remote contents (Master data, Metadata and Configuration depending on content connector (LTI: classifications; user-defined fields for LTI and offline with xAPI feedback channel))
Overview (siehe Screenshot): Title, Content connector, Translation area, Preview, Author, Created, Change date and user-defined fields
Use filters: Title, ID, Contenct connector ID, Include subcategories and user-defined fields
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions)))
Use mass processing functions: Copy, Move and Delete
Choose context menu: New Remote content, Edit, Delete and Information (General, Use, History)
Simple and advances search function

Web-based training

Authors can embed learning content, which was generated with other programs, in Avendoo® by the component Web-based trainings. The following functions belong to this component:

Create and edit web-based trainings (Master data (Media and Remote content), Metadata (inclusive Expected processing time and Add qualifications), Parameters (Interfaces tincan/xapi, cmi5, SCORM, Remote content and AICC) and Description (design templates, via the integrated Avendoo^® Move editor or via the HTML editor)
Functions on the tab Description: Select design templates or create new page via the editor and reset page and Move
Overview (see screenshot): Title, Translation area, Language, Preview, Owner, Created, Change date, Note, Version, Valid until and Valid from
Use filters: Title, Language, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New web-based training, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Forums

Authors can create forums, which serve the communication between single users about a certain topic, in the component Forums. The following functions belong to this component:

Create and edit forums (Master data and Parameters)
Overview: Title, Translation area, Preview (see screenhot), Owner, Created and Change date
Use filters: Title, Language, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New forum, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

E-payments

Authors can create course components, which activate a pay proces, in the component E-payment. The following functions belong to this component:

Create and edit e-payments (Master data, Parameters and Description)
Functions on the tab Description: Select design templates or create new page via the editor and reset page
Overview: Title, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Language, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New e-payment, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Flashcards

Authors can create flashcards for memorizing learning content for learners, containing front and back side, in the component Flashcards. The following functions belong to this component:

Create and edit flashcards (Master data, Parameters and Flashcard)
Functions on the tab Flashcard: Small flashcard, Large flashcard, Blanc flashcard and Preferences (Show title and Show external reference) and Restore
Overview: Title, External reference, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, External reference, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New flashcard, Edit, Delete, Show report, Information (General, Use, History)
Simple and advanced search function

Flashcard files

Authors can create a collection of flashcards for learners to learn again and again in the component Flashcard files. The following functions belong to this component:

Create and edit Flashcard files (Master data, Parameters, Start page, Flashcards and Layout)
Functions on the tab Start page: Select design template or create new page via the Editor and reset page
Functions on the tab Flashcards: Add flashcards and delete
Functions on the tab Layout: Select background image, Remove background image, Show previous card, Did not know card, Turn over, Knew card and Show next card
Overview: Title, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Language, Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New flashcard file, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Course management

You find in the component Course management the following components and functions:

Course activations
Training plans
Remote content activations
Provider
Course announcements
Polls
Training suggestions
Bookings
Bill export
Confirm forum activities
Assess course participant
Assess essay questions

Course activations

Authors can provide completed courses to the users in the component Course activations. The following functions belong to this component:

Create and edit course activations ( Master data, Registration management, Options (Automatic time control, Collaboration tools, Additional options, Sales price, Preview, HCA categorization, Gamification and Languages), Learning transfer, Classification, Remarks and Communication)
Course activation as template (sub tab Additional options of the tab Options)
Participant management (Overview, Users, Notifications, Rules on participants ( Record new rule regarding participants and Copy participant rules for course activation), Runs, Sent notifications and Notification of needs))
Tab Runs in the Participant management of the course activation: Create run (Master data, Parameters and Event date selection (Select event date, Create event date, Create event date based on the last date for the event and Enter organizational blocks of time, Edit organizational block of time, Adjust organizational blocks of time, Copy organizational block of time and Show/hide subsequent event dates), Edit run, Copy run, Create learning group, Add user (optional filter “Show only participants without a run”), Add participants directly, Show the participants and Sent run announcements, Runs to choose (general and exclusive) with Add run and Delete run and Overview with the columns Title, Event dates, ID, External reference, External reference type, Starting date, End date, Status, Exclusive use through course activation, Current/maximun number of participants, Learning groups, Price, Costs, Currency, Initiator (first name), Initiator (last name), Intiator (user name), Owner, Creation date and Change date and the filters Title, Event dates, ID, External reference, Status, Initiator (first name), Initiator (last name) and Initiator (user name).
Overview: Title, Preview (see screenshot), Participants, Run, Course (by clicking on the path: Go to the path and Open course), Owner, Created, Change date, Status (Initiated, Being Planned, Decision, Rejected Later, Rejected, Approved, Active, Close and/or Archived), Assessments, Preview image, Date and time at which use data was calculated, Maximum number of participants, Number of occupied participant spots, Currently registered active participants, Current number of active catalog users, Currently registered inactive participants, Current number of inactive catalog users, Number of participants removed from the course activation, Number of users marked as deleted, Currently registered active participants (processing at least begun), Current number of active catalog users (processing at least begun), Currently registered inactive participants (processing at least begun), Current number of inactive catalog users (processing at least begun), Number of participants removed from course activation (processing at least begun), Number of users marked as deleted (who had already started working through the course), External reference, External reference type, Note, Version, Valid until, Valid from, ID, Teaser, Expected completion of task (hh:mm) and user-defined fields
Use filters: Title, External reference, External reference type, ID, Language, Include subcategories, Status (Initiated, Being Planned, Decision, Rejected Later, Rejected, Approved, Active, Close and/or Archived), Release type, Classification values, Participants (User name, Last name, First name and Participant status) and user-defined fields
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions)))
Use mass processing functions: Move, Delete, Change owner, Change status, Appoval of needs, Announcements and Copy
Choose context menu: Preview, New course activation, Approval of needs, Change status, Edit, Delete, Show report, Information (General, Use, IDs (Download of cmi 5 package and cmi 5 package with HTML start file), History, Remarks, Ratings and Security)
Simple and advanced search function

Training plans

Authors can compile several course activations, which belong to one training, to a training plan in the component Training plan. The following functions belong to this component:

Create and edit training plans (Master data, Parameters, Training plan editor, Remarks, Registration management and Notifications)
Participant management (Overview, Users, Notifications and Rules on participants (Record new rule regarding participants and Copy participant rules for a training plan)
Functions on the tab Training plan editor: Use preview images as depiction of course activations, Add row, Add column, Add course activation (by filtering from course activation), Create link, Delete element and Characteristics of the course activation
Overview: Title, Translation area, Preview (see screenshot), Participants, Owner, Created, Change date, Status, Assessments and Preview image
Use filters: Title, Language, Include subcategories, Show deleted objects, Participant (User name, Last name and First name)
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Move, Delete, Change owner and Copy
Choose context menu: Preview, New training plan, Edit, Delete, Translation area, Show report, Information (General, IDs, History, Remarks, Ratings and Security)
Simple and advanced search function

Remote content activations

Authors can activate remote content, which is created on basis of a content connector, single or all in the component Remote content activations. The following functions belong to this component:

Create and edit Remote content activations (Master data, Parameters (App display setting and Language restriction) and Remote content)
Functions via the icon Participants: Add and remove participants, Browse function, Filter for user name, first name and last name and Add, edit and delete rules on participants (see screenshot).
Overview: Title, Participants, Owner, Created and Change date
Use filters: Title and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Choose context menu: Information (General, History and Security)
Use mass processing functions: Move, Delete, Change owner and Copy
Simple and advanced search function

Provider

Authors can show and create providers and other activations in the component Provider. Thus Avendoo® supports the activation of course activations via LTI 1.3 to other systems. The following functions belong to this component:

Create and edit providers (Master data (see screenshot), Course activations and Configuration (generate and upload PKCS#12 certificates, for LTI deeplinking languages to be transferred)
Overview: Title, Type, Author, Created and Change date
Use filters: Title and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Choose context menu: New provider, Edit, Delete and Information (General, Use and History)
Use mass processing functions: Move, Delete and Change owner
Simple and advanced search function

Course announcements

Authors can promote course activations per e-mail or they can announce them in the component Course announcements. The following functions belong to this component:

Create and edit course announcements (Master data and Course activations)
Functions via the icon Participants: Send announcement (tabs Users and E-mail) (see screenshot)
Functions on the tab Users: Add and remove recipient, Detect, Enter, Advanced import, Search and Reset (User name, Last name and first name), Send announcement again
Functions on the tab E-mail: Allow announcement on forwarding, Send an announcement to all recipients, even those who have already received an announcement,Use, choose or delete template, Create new template and save, E-mail editor and Send
Overview: Title, Owner, Participant, Created, Change date, Number of course activations, Number of recipients and Status
Use filters: Title
Choose context menu: Users, Edita and Show report
Simple and advanced search function

Polls

Authors can send anonymous feedback form to any number of users in the component Polls. The following functions belong to this component:

Create and edit polls (Master data)
Overview: Title, Description, Preview (see screenshot), Participants, Owner, Starting date, End date and Created
Functions via the icon Participants on the tab Determine recipients: Add and delete recipients, Recognize, Enter, Search and Reset and on the tab Send the poll: Select language, Use, choose and delete template, Create new template and save as template, E-mail editor and Send
Use filters: Title, My polls, Starting date and End date
Use mass processing functions: Delete
Choose context menu: New poll, Edit, Delete and Show report
Simple and advanced search function

Training suggestions

Authors can assess the training suggestions recorded by the team leaders in the component Training suggestions. The following functions belong to this component:

Edit training suggestions with the functions: Reject, Choose course activations, Implement, Being processed and Save comment (see screenshot)
Course wizard with the following tabs via the button Implement: Course data, Event data, Deposition and Remarks
Overview: Title, Owner, Created, Change date, Status and user-defined fields
Use filters: Title, Language, Include subcategories and user-defined fields
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions)))
Choose context menu: Edit and Show report
Simple and advanced search function

Bookings

Authors can assign the booking data sets or the arrising expenses caused by an invoice to a person for example regarding an external training via the booking function in the component Bookings. The following functions belong to this component:

Edit bookings (Master data, Participant, Edit process and Remarks regarding the booking) (see screenshot)
Overview: Key number, Owner, End date, Invoice date, Course, Created and Change date
Use filter: Key number
Use mass processing functions: Delete
Choose context menu: Edit and Show report
Simple and advanced search function

Bill export

Authors can record the costs for an event or a course activation, which will be exported if the participation was successful, in the component Bill export. The following functions belong to this component:

Create and edit bill exports (see screenshot)
Function during editing bill exports: Add billing data, Delete and Export, Edit and delete billing data
Übersicht: Titel, Besitzer, Startdatum, Enddatum, Erstellt, Änderungsdatum
Use filters: Title and Show deleted objects
Choose context menu: New bill export, Edit and Show report
Simple and advanced search function

Confirm forum activities

Authors can confirm the activities of course participants in a forum via the function Confirm forum activities, to get the learner shown this learning object as Edited. The following functions belong to this function:

Overview: Title, Course title, Participants of forums and Created
Confirm forum activity via the icon Participants of forums: Confirm, Apply and Close (see screenshot)
Use filters: Title, Language, Course language and Active course activations
Choose context menu: Show report
Simple and advanced search function

Assess course participant

Authors can assess the participation of a course participant in an attendance-based event for example via the function Assess course participant. The following functions belong to this function:

Overview: Course title, Assessment title, Assess, Participant, User name, OU, Created, Assessment date and Assessment state
Functions via the icon Assess: Enter and select assessment (see screenshot), Fill out later on and Assess
Use filters: Course title, Assessment title, User name, Last name, First name, OU, Assessment date from, Assessment date to, Assessment state (Not filled out, Filled out, Filled out – passed or Filled out – did not pass), Active course activations and Show assessment blocked by hurdles
Choose context menu: Show report
Simple and advanced search function

Assess essay questions

Authors can assess essay questions answered by the learner via the function Assess essay questions. The following functions belong to this function:

Overview: Course title, Question title, OU, Company, Assess, Participant, Created, External reference
Functions via the icon Assess (see screenshot): Enter assessment text, Choose points, Send notification, Assess or Cancel
Use filters: Course title, Question title, OU, Company, External reference, Title and Language
Choose context menu: Show report
Simple and advanced search function

Translation area

Authors can create further language versions for learning units in the component Translation area. The following functions belong to this component:

Create and edit translations (language versions)
Functions on the tab Language versions: Create translation with Edit, Delete and Finished
Functions via the button Create translation: Open single tabs in dependency of the object with the buttons Copy the original (see screenshot), Back, Continue and Send testmail in some cases

Event management

You find the following components in the component Event management:

Overview of event date
Overview by event date group
Activated event dates
Overview of tasks
Tasks by event date group
Utilization of speakers
Utilization of locations
Utilization of materials

Overview of event date

Authors can manage single event dates in the component Overview of event date. The following functions belong to this component:

Views: List view, Daily view, Work week, Week and Month
Edit event dates via the Event manager (tab Overview) (see screenshot) with mass processing function Change status on tab Tasks for example, Event wizard and Event date wizard
Functions in Event manager: Overview (Add participant, Add participant directly, Advanced import, Cancel registration to all participants, Cancel registration to several participants, Change the event date status, Move several participants (alternative date), Send announcement, Send invitation (with activated files via the Event date wizard), Follow-up (with activated files via the Event date wizard), Send copy of the participant invitation to speakers and coordinator, Thank you mail (with activated files via the Event date wizard), Details and sub tabs), Tasks, Lists of interested parties, Attendance list, Mail history and History of community messages
Overview: Title, Event, Title of the run, Start, Start (location), Time zone of the event date, End, End (location), Capacity utilization, Location, Room, City, Event speaker, Status, Language, Course activation, Tagging, Initiator, Event date description, Event date group description, Event type, External reference (event date), External reference type (event date), External reference (event) and External reference type (event)
Use filters: Title, Tagging, Language, Event language, I am the coordinator for the event, I am the speaker for the event, I am the initiator of the event, Hide follow-up event dates, Active course activations, Contained in course activation, Activated event dates of clients not assigned to me in which learning content is allowed to be created, Event date status (Being planned, Initiated, Active, Carried out, Closed and Canceled), Issue list of interested parties, Start date, End date, Starting date (location), End date (location), Location, City, Number of registered participants (max), Number of free slots (max), Title of run, External reference (event date), External reference type (event date), External reference (event), External reference type (event), Event speaker, Event date description, Event date group description, Participant (User name, Last name, First name, E-mail, ID, External reference, External user reference type, Identity Provider User ID, Identity Provider ID, Telephone, Mobile number (business), Mobile number (private), OU) and Classifications (Target client, Start date for registration deadline, End date for registration deadline and Announcement sent)
Use mass processing functions: Set the registration deadline, Change the event date status and Create an event date announcement
Choose context menu: Show report and Copy the event date in further event
Simple and advanced search function

Overview by event date group

Authors can manage event date groups in the component Overview by event date group. The following functions belong to this component:

Edit event date groups via the Event manager, Event wizard with tab Event dates (see screenshot) with mass processing function Change status on tab Tasks for example, and Event date wizard
Functions in Event manager: Overview (Add participant, Add participant directly, Advanced import, Cancel registration to all participants, Cancel registration to several participants, Change the event date status, Move several participants (alternative date), Send announcement, Send invitation (with activated files via the Event date wizard), Follow-up (with activated files via the Event date wizard), Send copy of the participant invitation to speakers and coordinator, Thank you mail (with activated files via the Event date wizard), Details and sub tabs), Tasks, Lists of interested parties, Attendance list, Mail history and History of community messages
Overview: Title, Event, Title of run, Start, Start (location), Time zone for starting date, End, End (location), Time zone for end date, Capacity utilization, Location, City, Event speaker, Status of main event date, Language, Course activation, Tagging, Initiator, Event date description, Event date group description, Status of final event date, External reference (event date), External reference type (event date), External reference (event) and External reference type (event)
Use filters: Title, Tagging, Language, Event language, I am the coordinator for the event, I am the speaker for the event, I am the initiator of the event, Active course activations, Contained in course activation, Activated event dates of clients not assigned to me in which learning content is allowed to be created, Event date status (Being planned, Initiated, Active, Carried out, Closed and Canceled), Start date, End date, Starting date (location), End date (location), Location, City, Number of registered participants (max), Number of free slots (max), Title of run, External reference (event date), External reference type (event date), External reference (event), External reference type (event), Event speaker, Event date description, Event date group description, Participant (User name, Last name, First name, E-mail, ID, External reference, External user reference type, Identity Provider User ID, Identity Provider ID, Telephone, Mobile number (business), Mobile number (private), OU), Classifications (Target client, Start date for registration deadline, End date for registration deadline, Announcement sent) and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Choose context menu: Show report
Simple and advanced search function

Activated event dates

Authors can create events for a certain user group in the component Activated event dates, without having access to the whole author’s backend. The following functions belong to this component:

Create and edit activated event dates (Title, Teaser, edit description via the integrated Avendoo^® Move editor or via the HTML editor, Course target, Add event dates, transfer value of the IDD training time per event date is configurable (IDD training time corresponds to the learning time, IDD is not relevant or IDD training time deviates from the learning time, Display of approval procedure for participants and IDD, Learning type IDD, Learning contentt IDD, Learning competence, Add coordinator, Add speaker, Fast user entry, Add virtual location, Enter manually on-site location, Location for saving course activation, Course activation status, Add participant, Add an e-mail attachment and Add document); Add and activate Favorites; Use different course activation and event templates
Overview: Title, Start, End, Owner, Recording attendance, Change date, Created on, Status of the main event date, Start (location) and End (location)
Functions via the link Record attendance (see screenshot): Attendance list (Present, Status, Remark, Payment method, Attendance checklist (pdf), Attendance checklist (xlsx), Attendance checklist (Extended) (xlsx), Save attendance list, Save attendance list and close the event date, Close)
Use filters: Title, Include subcategories, Event date group status (Being planned, Initiated, Active, Carried out, Closed and/or Canceled), Start date, End date, Starting date (location), End date (location), All event dates, My event dates, User name, Last name, First name and E-mail
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy and Delete
Simple and advanced search function

Overview of tasks

Authors can edit and manage tasks, which the owner of the task has to do on a certain date, in the component Overview of Tasks. The following functions belong to this component:

Edit tasks (Information, Matching, Notes and Files) with additional display of the external reference and the external reference type of the event and the event date, the period of the event date group and single event dates of the event date group
Cronjob for checking the conditions of the triggers “Too few participants” and “Too many participants” and if the task can be created independent from changes.
Overview: Task name (see screenshot), Teaser, Event title, Event, Owner, Trigger, status, task due date and time, start date and time for the event date, external reference (event), external reference type (event), external reference (event date), external reference type (event date) and event date ID
Functions in the column event: Open Event wizard and Event date wizard
Function in the column Status: Change status via click
Use filters: Event title, user name, last name, first name, start date and time for the event date, task due date and time, task due date from, task due date until, my tasks, task status (Not yet completed, Being carried out, Closed, Postponed), external reference (event), external reference type (event), external reference (event date), external reference type (event date), task template and event date.
Use mass processing functions: Change status, Change owner and Delete
Choose context menu: Edit, Delete, Show report, Information (General, Use, History)
Simple and advanced search function

Tasks by event date group

Authors can edit and manage tasks, sorted by event date groups, which the owner of the task has to do until a certain date in the component Tasks by event date groups. The following functions belong to this component:

Edit tasks (Information, Matching, Notes and Files)
Overview: Title, Event, Task name, Title of run, Owner, Trigger, Task due date and time, Start, End, Capacity utilization, Location, City, Event speaker, Status, Language, Course activation, Tagging, Initiator, Description, external reference (event), external reference type (event), external reference (event date), external reference type (event date) and event date ID
Function in the column Title (see screenshot): Event manager (Attendance list) with using and resetting filters (User name, Last name, First name, Start date and time for the event date, Task due date and time, My tasks and Tasks not yet completed)
Functions in the column Event: Open Event wizard and Event date wizard
Use filters: Event title, user name, last name, first name, start date and time for the event date, task due date and time, task due date from, task due date until, my tasks, task status (Not yet completed, Being carried out, Closed, Postponed), external reference (event), external reference type (event), external reference (event date), external reference type (event date), task template and event date.
Simple and advanced search function

Utilization of speakers

Authors can see utilization of speakers in a Gantt diagram in the component Utilization of speakers. The following functions belong to this component:

Gantt diagram view of utilizations per speaker (see screenshot); linked users with 1-to-1 relationship are shown in one line
Monthly view navitable by arrow buttons
Configure column view: First name, Last name and User name
Create (pre-defined start and end date; send calendar entry as iCal notification) and edit calendar entries, also in the info area
Use filters: User name, Last name, First name, E-mail, External reference, External reference type, Cost center, OU, Company name, Postal code, Town, Group, Division, Region, Personnel number, Client, User type (User, Author, Users and authors), User status (Show all users, Show only active users or Show only inactive users), ID, Identity Provider User ID, Identity Provider ID, Event date template, Start date, End date and Only resources being used
Simple and advanced search function

Utilization of locations

Authors can see the utilizations of the rooms per location in a Gantt diagram in the component Utilizations of locations. The following functions belong to this component:

Gantt diagram view of utilizations per room (see screenshot)
Monthly view navitable by arrow buttons
Weekly and daily view: Via click on the title of the location or room all event dates of the day are listed in the right area
Configure column view: Location and Room
Create (pre-defined start and end time; send calendar entry as iCal notification) and edit calendar entries, als in the info area
Use filters: Location, Room designation, Language, Street address, City, Country, External reference, External reference type, Rooms with a minimum capacity of, Active venues and rooms only, Location type (Event location, Hotel and/or Virtual location), Equipment, Event date template, Start date, End date, Only resources being used, Client (as chosen, the subcategories are shown), Include subcategories.
Simple and advanced search function

Utilization of materials

Authors can see the utilizations of materials regarding the event dates in a Gantt diagram in the component Utilization of materials. The following functions belong to this component:

Gantt diagram view of utilizations per material (see screenshot)
Monthly view navitable with arrow buttons
Configure column view: Title
Create (pre-defined Start and End date; send calendar entry as iCal notification) and edit calendar entries, also in the info area
Use filters: Title, Language, Start date, End date, Event date template, Only resources being used, Client (as chosen, the subcategories are shown), Include subcategories
Simple and advanced search function

Reports

You find the following components in the component Reports:

Reports

Authors can manage the report templates assigned to them in the component Reports. The following functions belong to this component:

Edit reports via clicking the title
Overview (see screenshot): Title, Report category, Sub category, Report and Roles
The following functions in the overview (right clicking the table header): Always show selected columns and Edit display of columns and order
Use filter: Title, Report category, Language (original language or other language) and Report type (All, Dynamic or Static)
Simple search function

Report favorites

Authors can manage the report favorites and subscriptions in the component Report favorites. The following functions belong to this component:

Edit report favorites via Favorize report in static reports (Title and Description of the favorite), linked to the widget My favorites, on which favorite is removable.
Edit dynamic reports (Favorize report with the tabs Master data, Subscription and Additional recipients) and remove and edit favorites, also activate standard favorite, linked to the widget My favorites (favorite removable), linked to favorites on the tab Favorites in the Cockpit.
Edit subscriptions of static and dynamic reports, Regularly issued reports with Title, Period and Repeat, Options and File format, internal and external subscribers can be added to subscription, Creating and Editing of external subscriptions, linked to the widget My subscriptions and tab Favorites in the Cockpit.
Overview (see screenshot): Title, Report category, Sub category, Report and Roles
The following functions in the overview (right clicking the table header): Always show selected columns and Edit display of columns and order
Use filter: Title, Report category, Language (original language or other language) and Report type (All, Dynamic or Static)
Simple search function

Report templates

Authors can create, edit and assign the report templates to the favored users in the component Report templates. The following functions belong to this component:

Create and edit report templates and drill down report templates of dynamic reports (Master data, Parameters, Configuration and Drill-down report templates) reports via clicking the title
Overview (see screenshot): Title, Translation area, Report category, Sub category, Report, Roles, Owner, Created, Change Date and Assign
The following functions in the overview (right clicking the table header): Always show selected columns and Edit display of columns and order
Use filter: Title, Report category, Language (original language or other language) and Report type (All, Dynamic or Static)
Use mass processing functions: Copy and Delete
Choose context menu: New report template, Edit, Delete, Information (General, Use, History and Security (Object permissions))
Simple search function

Community

You find the following components in the component Community:

My Community
Group administration
Message templates

My Community

Authors can inform about important topics of existing learning units in the component My Community. The following functions belong to this component:

Overview: News, To-do items, Personal pin walls, Groups, Learning units with Course community
The following functions in the overview: Add friends under Personal pin walls, Join and New group under Groups
Publish short message (text, selection of the client and file attachments) under News
Publish short message (text and file attachments) under Personal pin walls, Groups (see screenshot) and Course community
Create new group: Title, Short description, Client, Permission for the participants, Joining option, Message setting and Opening message
Under Personal pin walls: Message history and Participants, Add participant, Group settings and Remove
Under Groups: Message history and Add participants, Group settings and Remove or Delete group
Simple search function

Group administration

Authors can see the listed messages of the corresponding group typ and can manage the groups in the component Group administration. The following functions belong to this component:

Create and edit groups (Group or Learning group) with the tabs Master data, Parameters and Learning group settings
Overview of all groups (Type Group, Learning group or Personal pin wall): Title, Preview (see screenshot), Created, Create last message, Create last comment, Group type, Course activation, Run and Date that content received archived status
Function via click on the title: Open Community group wizard
Use filters: Title, Client, Group member myself, Group type (Show all group types, Personal pin wall, Group or Learning group) and Show archived groups
Choose context menu: New group, Edit, Archive, Show report, Information (General, Use and History)
Simple and advanced search function

Message templates

Authors can define message templates for the community and can adjust them individually in the component Message templates. The following functions belong to this component:

Create and edit message templates (Master data and Template editor) by using Emojis (see screenshot)
Overview: Name, Description, Translation area, Preview, Created and Change date
Use filters: Title, Languae and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Delete, Copy and Move
Choose context menu: New message template, Edit, Delete, Translation area, Show report, Information (General, Use, History)
Simple and advanced search function

Gamification

You find the following components in the component Gamification:

Gamification elements

Authors can create gamification elements and assign them to the course activation in the component Gamification elements. Thus they are available to the user on the page Achievements and the Personal settings of the user as a display of bundled points of all gamification elements. The following functions belong to this component:

Create and edit gamification elements (Master data (see screenshot) and Meta data)
Overview: Title, Translation area, Preview, Type, Created, Change date, Owner and Deletion date
Use filters: Title, ID, Point account type (No restrictions, Personal point account or Client point account), Language (Original language or selected language from list), Include subcategories and Show deleted objects
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions)))
Use mass processing functions: Copy, Move and Delete
Choose context menu: New gamification element, Edit, Delete, Information (General, Use, History and Security)
Simple and advanced search function

Point accounts

Authours can manage Personal point accounts and Client point accounts in the component Point accounts. Furthermore they can do manual points transactions. The following functions belong to this component:

Manual points transactions in the wizard Points transaction (see screenshot) with comment and adding points
Overview: Title, Owner, Points, Account type and ID (Owner)
Use filters: Title, ID, Point account type (No restrictions, Personal point account or Client point account), User (User name, last name and/or first name), and Client (Title).
Choose context menu: Edit
Simple and advances search function

Resources

You find the following components in the component Resources:

Certificates
Locations
Materials
Design templates
Number ranges
Grading scale
Qualifications
Qualifications profile
Qualification groups
Qualification scales
Task templates
Calendar
Classifications
Individual Notifications
Notifications
Content connector

Certificates

Authors can use certificates on course level or learning object level for events or knowledge tests for example in the component Certificates. The following functions belong to this component:

Create and edit certificates (Master data, Meta data, Parameters, Certificate template, Dependencies and Limits)
Overview: Title, Translation area, Preview (see screenshot), Provider, Owner, Created and Change date
Use filters: Title, Language, Provider, Include subcategories and Active certificates only
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner, Replace and deactivate, Reiussue and Export
Choose context menu: Preview, New certificate, Edit, Replace and deactivate, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Locations

Authors can organize face to face sessions in the component Locations. The following functions belong to this component:

Create and edit locations (Master data, Parameters, Calendar (send with iCal when adding calendar days), Time zone, Description, Media (upload and download), Tasks and Rooms) as event location, hotel or virtual location (Microsoft Teams, GoToWebinar, GoToWebinar admin, YuLinc, Vitero, Zoom)
Create and edit rooms (Master data, Parameters, Media (upload and download), Tasks, Calendar (send with iCal when adding calendar days) and Multiple room) and Merge rooms (Selection and Check)
Merge locations (Selection, Language versions and Check)
Overview: Title, Translation area, Preview (see screenshot), Street address, City, Country, Status, Owner, Created, Change date, ZIP code, State/Province (region), External reference and External reference type
Use filters: Title, Language, Street address, City, Country, External reference, External reference type, Rooms with a minimum capacity of, ZIP code, State/Province (region), ZIP code, State/Province (region), Only active locations, Include subcategories, Location type (Event location, Hotel or Virtual location) and Equipment
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New location, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

Materials

Authors can manage materials, which are ready for use for event participants or event speakers, in the component Materials. The following functions belong to this component:

Create and edit materials (Master data, Parameters, Tasks, Calendar (send with iCal when adding calendar days) and Remarks
Overview: Title, Translation area, Preview, Owner, Resource type, Created and Change date
Use filters: Title, Language and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: New material, Edit, Delete, Translation area, Show report, Information (General, Use (see screenshot) and History)
Simple and advanced search function

Design templates

Authors can quickly and consistently design learning content in the component Design templates. The following functions belong to this component:

Create and edit design templates (Master data, Meta data, Design template (via the integrated Avendoo^® Move editor or via the HTML editor) and Preview (including preview images))
Overview: Title, Translation area, Preview (see screenshot), Owner, Created, Change date, Design template type, Sub-type of design template, Status and Type of editing
Use filters: Title, Language, Status (All, Inactive, Active or Development) and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: New design template, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

Number ranges

Authors can number certifications by using the component Number ranges in order to optimize the structure of given certificates. The following functions belong to this component:

Create and edit number ranges (Master data and Settings (see screenshot))
Overview: Title, Current number, Translation area, Preview, Owner, Created and Change date
Use filters: Title, Language and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Delete, Copy and Move
Choose context menu: New number range, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

Grading scale

Authors can show results of the knowledge tests or asessments in a grading system by using the component Grading scale. The following functions belong to this component:

Create and edit grading scales (Master data and Grade levels)
Overview: Title, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Language and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete, Change owner and Export
Choose context menu: Preview, New grading scale, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

Qualifications

Authors can define in the component Qualifications, which qualifications are achieved within a learning process for the author to assign them per learning object on the learning path. The following functions belong to this component:

Create and edit qualifications (Title and Teaser, Parameters (with downgrading option) (see screenshot) and Description of requirements for a given value on the qualifications scale)
Overview: Title, Qualification group, Qualification scale, Extenal reference and Created
Use filters: Title, Qualification group and External reference
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Choose context menu: New Qualification, Edit, Delete, Show report, Information (General, Use, History and Security (Object permissions))
Simple and advanced search function

Qualifications profile

Authors can record qualifications with the same qualifications scale in the component Qualifications profile. The following functions belong to this component:

Create and edit qualifications profiles (Title/teaser text and Qualifications)
Overview: Title, Teaser, Roles, Translation area, Preview (see screenshot), Created and Change date
Use filters: Title and Language
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Delete and Copy
Choose context menu: New qualifications profile, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

Qualification groups

Authors can combine several unique qualifications into one group in the component Qualification groups. The following functions belong to this component:

Create and edit qualification groups (Master data, Parameters and Qualifications (see screenshot))
Overview: Title, Owner, Start date, End date, Created and Change date
Use filters: Title
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Delete
Choose context menu: New qualification group, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Qualification scales

Authors can record scale values, which represent the level of a qualification for example or give the qualification an additional characteristic in the component Qualification scales. The following functions belong to this component:

Create and edit qualification scales (Master data, Parameters and Scale values (see screenshot))
Overview: Title, Owner, Created and Change date
Use filter: Title
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing function: Delete
Choose context menu: New qualification scale, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Task templates

Authors can prepare creating tasks in the component Task templates. The following functions belong to this component:

Create and edit task templates (Master data (see screenshot) Task notifications)
Overview: Title, Description, Created, Change date and Created by
Use filters: Title and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Delete and Change owner
Choose context menu: New task template, Edit and Delete
Simple and advanced search function

Calendar

Authors can use calendars in locations, rooms and materials in the component Calendar in order to define, that a resource is not available on a certain day like holiday. The following functions belong to this component:

Create and edit calendars (Master data and Add calendar days (see screenshot))
Overview: Title, Description, Created and Change date
Use filters: Title and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Delete, Copy and Move
Choose context menu: New calendar, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Classifications

Authors can insert a filter option for the user frontend in the component Classifications. The following functions belong to this component:

Create and edit classifications (Master data and Values (see screenshot))
Overview: Title, Translation area, Languages, Created, Change date, Owner and External Reference
Use filter: Title, External Reference
Use mass processing function: Change owner, Delete
Choose context menu: New classification, Edit, Delete, Information (General, Use, History and Security)
Simple and advanced search function

Individual notifications

Authors can decide, how they want to inform users about processes in Avendoo® by using the component Individual notifications. The following functions belong to this component:

Create and edit individual notifications (Master data, E-mail parameters with iCal text in the invitation (see screenshot), registration confirmation, registration confirmation (waiting list), automatic event date deregistration and room booking notification and Community parameters with iCal text in the invitation, registration confirmation, registration confirmation (waiting list), automatic event date deregistration and room booking notification)
Overview: Title, Translation area, Preview, Owner, Created, Change date and Notification type
Use filters: Title, Language, Include subcategories and Notification type (multi-select filter)
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security(Object permissions)))
Use mass processing functions: Copy, Move, Change owner and Delete
Choose context menu: Information (General, Use and History)
Simple and advanced search function

Notifications

Authors can manage cross-client standard texts, which got no client or no category for storage, in the component Notifications. The following functions belong to this component:

Edit notifications (Master data, E-mail parameters and Community parameters)
Overview: Title, Translation area, Preview (see screenshot), Change date and Notification type
Use filters: Title, Language and Notification type (multi-select filter)
Choose context menu: Information (General, Use and History)
Simple and advanced search function

Content connector

Authors can manage external content provider of the type LTI and Offline with XAPI feedback channel in the component Content connector. The following functions belong to this component:

Create and edit content connectors (Master data, Meta data, Configuration (only LTI: Upload and generate certificate; Configuration data, Deeplinking, Data transmission and Custom Claim Mapping (classifications and user-defined fields for example)) and Tasks)
Overview (see screenshot): Title, Deeplinking with selection of the default language, Translation area, Preview, Author, Created and Change date
Use filters: Title, ID and Include subcategories
Category tree (Create new category, Edit, Move, Delete, Show, create and edit key words, Access rights and Information (General and Security (Object permissions))
Use mass processing functions: Move, Delete and Copy
Choose context menu: New content connector, Edit, Delete and Information (General (inclusive configuration data), Use, History and Security)
Simple and advanced search function

User management

You find the following components in the component User management:

User management
Contact management
Permission groups
Deleted users
Double opt-in
Registration codes
Clients
User profile
Training inventory

User management

Authors can manage users in the component User management, depending on their rights. The following functions belong to this component:

Create and edit users (Authors (Master data (send iCal if absent) with multi switch function, Functions, Access rights and Clients) and Users (Master data (send iCal if absent) with multi switch option, Functions and Accomplishments)
Merge user (Select user (see screenshot) and Check merged user)
Import user (Import settings and Overview)
Overview: User name, Last name, First name, OU, User type, Created, Change date, Last log-in, External reference, External reference type, E-mail, Client, ID, Identity Provider User ID, Identity Provider ID, Group, Division, Region, Company name, Street, building number, Postal code, Town, Country, Telephone, Mobile number (business), Mobile phone number (private), Personnel number, Form of address, Title, Language, Expiration date and Registration code
Use filters: User name, Last name, First name, E-mail, External reference, External reference type, Last log-in in the period from, to, OU, Company name, Street, building number, Postal code, Town, Group, Division, Region, Telephone, Mobile number (business), User profile, Defined 10 to 14, Cost center, Client, Superior, Authorization as superior, Roles, Exclude selected roles, All selected roles, One of the selected roles, User type (User, Author or Users and authors), Error in e-mail address, Not assigned as a related user, Show anonymous users, User status (Show all users, Show only active users or Show only inactive users), Personnel number, ID, Identity Provider User ID, Identity Provider ID, Memberships, Exclude selected memberships, All selected memberships, One of the selected memberships and Registration code
Use mass processing functions: Delete and Change password
Choose context menu of author: Edit, Delete, Show report and Information (General, Use and History)
Choose context menu of user: Course activations for which the user is registered, Training plans for which the user is registered, Events for which the user is registered, Edit, Delete, Show report and Information (General, Use and History)
Simple and advanced search function

Contact management

Authors can create an account for a responsible contact partner, who isn’t an Avendoo® user, for a location or/and a room in the component Contact management. The following functions belong to this component:

Create and edit contacts (Master data (see screenshot))
Overview: Title, Owner, Created and Change date
Use filters: Last name, First name, E-mail and Client
Use mass processing functions: Delete, Change owner and Export
Choose context menu: New contact, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Permission groups

Authors can define, which team leader rights, author rights and user rights are assigned to the members of the permission group and also depending on user type which available reports are assigned to in the component Permission groups. The following functions belong to this component:

Create and edit permission groups (Master data, Assign team leader rights, Assign author rights (see screenshot), Assign user rights, Reprts, Released clients and Roles)
Overview: Name, Description, Translation area, Preview, Created and Change date
Use filters: Name and External reference
Use mass processing functions: Copy and Delete
Choose context menu: New permission group, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Deleted users

Authors can restore deleted users and they can permanently delete them in the component Deleted users. The following functions belong to this component:

Restore deleted users
Overview: User name, Last name, First name, OU, User type, Created, Change date, Last log-in, Postal code, Company name, Street, building number, Town, Country, Telephone, Mobile number (business) and Mobile phone number (private)
Use filters: User name, Last name, First name, E-mail, External reference, External reference type, Last log-in in the period from, to, OU, Company name, Street, building number, Postal code, Town, Group, Division, Region, Telephone, Mobile number (business), User profile, Defined 10 to 14, Cost center, Region, Personnel number, Client, Authorization as superior, Error in e-mail address, User status (Show all users, Show only active users or Show only inactive users), ID, Identity Provider User ID and Identity Provider ID
Use mass processing functions: Delete permanently (see screenshot)
Simple and advanced search function

Double opt-in

Authors get an overview of all users, who have used double opt-in (first verification, then registration) in the component Double opt-in. The following functions belong to this component:

Overview (see screenshot): First name, Last name, E-mail, Token, Login and Change date
Use filters: Token, First name, Last name, E-mail and Login
Use mass processing functions: Delete permanently (see screenshot)
Simple and advanced search function

Registration codes

Authors can protect the self-registration of users with a verification code in the component Registration codes. The following functions belong to this component:

Create and edit registration codes (Master data (see screenshot) and Configuration)
Overview: Registration code, Start date, End date, Created, Change date, User profile, Days until user expires, Expiration date extension (in days), Maximum registrations and Registrations
Use filters: Title and Client
Use mass processing function: Delete
Choose context menu: New registration code, Edit, Delete, Information (General (with deeplink as QR code and download), Use and Security)
Simple and advanced search function

Clients

Authors can use the component Clients for structuring and giving different visibilities and rights. The following functions belong to this component:

Create and edit clients (Master data (support author can select sub license and manually reduce the number of users), Interface, Message (with mail template selection), Options (e.g., inclusive activating and defining streams and configuring file attachments in the community, template selections of UGC event dates and UGC learning units), Roles, Classifications, Texts/terms and Password policy (with two-factor authentication(optional or mandatory))
Overview: Name, Description, Created, Change date and Assign roles
Use filters: Name and Window title
Use mass processing functions: Delete and Copy (see screenshot)
Choose context menu: New client, Edit and Delete
Simple and advanced search function

User profile

Authors can configure, which fields are shown in the personal data of the user profile and edit them, if required, in the component User profile. The following functions belong to this component:

Create and edit user profiles (Master data and Parameters (see screenshot) (activation of the new backend in Avendoo® version 18)
Overview: Title, Description, Owner, Created and Change date
Use filter: Title
Use mass processing functions: Delete, Copy and Export
Simple and advanced search function

Training inventory

Authors can import training inventory entries via a CSV file in the component Training inventory. The following functions belong to this component:

Import training inventory (see screenshot)
Overview: Title, User name, First name, Last name, Classifications, Created on, Start date, End date, Type (Certifications, Events, Course activations, Training plan or Qualification), Provider, Town, Edit mode, Processing time (total), Processing time (event dates), Processing time (e-learning), Course goal, IDD duration, Type of learning for IDD training, Learning content for IDD training, Learning competence, External reference, Course activation ID, Event ID, Event date ID, Client name, Client ID and user-defined field, if the check mark Add to training inventory is set in the wizard User-defined fields.
Use filters: Title, User name, First name, Last name, Provider, Town, Classifications, Date created from, Date created to, Client (All clients or selected client), IDD cancelation error, Types (Certifications, Events, Course activations, Training plan or Qualification) and user-defined field, if the check mark Add to training inventory is set in the wizard User-defined fields, and „One element“ and „No element“ regarding user-defined dropdown fields is chosen
Simple and advanced search function

Administration

You find the following components in the component Administration:

Custom pages
Campaigns
Media for use everywhere
SSO and import configuration
System settings
Moves
Migration import
PKCS#12 certificates
User import events
User-defined fields

Custom pages

Authors with administrative rights can create 404 error pages, individual login page, individual course pages, error pages for VC join link, system maxed out pages, general error pages, Avendoo® layout pages, content error pages, mail template pages, individual user area pages and custom pages for resetting the password in the component Custom pages. The following functions belong to this component:

Create and edit custom pages (Master data and Editor (see screenshot))
Only use of media of use everywhere on the custom pages Individual login page, Content error page, E-mail template page and System maxed out page
Activation of the client-depending function Register users for the tab Employee in the Cockpit by support-author-mb
Overview: Title, Type, System standard, Original page, Owner, Created and Change date
Use filters: Title, Type, System standard and Original page
Use mass processing functions: Delete and Copy
Choose context menu: New custom page, Edit, Delete, Show report, Information (General, Use and History)
Simple and advanced search function

Campaign

Authors with administrative rights can word terms of use for users, which they can accept, for example in the component Campaign. The following functions belong to this component:

Create and edit campaigns (Master data and Content)
Overview: Title, Country, Active, Translation area, Preview (see screenshot), Owner, Created and Change date
Use filters: Title, Country, Active, Standard and Language
Use mass processing functions: Copy and Delete
Choose context menu: New campaign, Edit, Delete, Translation area, Information (General, Use and History)
Simple and advanced search function

Media for use everywhere

Authors with administrative rights can manage the central media center and the corresponding files in the component Media for use everywhere. The following functions belong to this component:

Create and edit Media for use everywhere (Master data (see screenshot)) and URL for use everywhere (Master data)
Overview: Preview, Title, Translation area, Download, Owner, Created, Change date, Size and Mime type
Use filters: Title and Language
Use mass processing functions: Copy, Delete and Change owner
Choose context menu: New URL for use everywhere, Edit, Delete, Translation area, Show report, Information (General, Use and History)
Simple and advanced search function

SSO and import configuration

Authors with administrative rights can define and manage SSO and import configuration regarding SCIM 2.0 and OpenID Connect in the component SSO and import configuration. The following functions belong to this component:

Create and edit SSO and import configuration (Master data, Metadata and Configuration (see screenshot (OpenID Connect)))
Overview: Preview, Title, Prefix, Configuration type, Created, Change date and Owner
Use filters: Title and Prefix
Use mass processing functions: Copy and Delete
Choose context menu: Information (General, History and Security)
Simple and advanced search function

System settings

Authors with administrative rights can configure for the whole system in the component System settings. The following functions belong to this component :

Edit system settings (Setting (see screenshot))
Overview: Title, Value and Changable
Use filter: System setting designation
Choose context menu: Edit, Show and Information (General, Use and History)
Simple and advanced search function

Moves

Only experienced authors with administrative rights can create, edit and manage Moves in the component Moves. The following functions belong to this component:

Create and edit Moves (Master data and Content and editor (see screenshot))
Overview: Title, Description, Created, Change date and Owner
Use filter: Title
Use mass processing functions: Delete and Copy
Simple and advanced search function

You find an overview of Moves from the Starter Edition and the interaction package on the page „Avendoo^® Move“.

Migration import

Authors with administrative rights can migrate event dates and event participants from external systems to Avendoo® in the component Migration import. The following functions belong to this component:

Create and edit migration imports (Settings, Order, Preview (see screenshot) and Migration)

PKCS#12 certificates

Authors with adminstrative rights can use the authentification variant “mTLS” for redirect Web service and create and edit PKCS#12 certificates in the component PKCS#12 certificates. These certificates are used in the content connectors and the providers. The following functions belong to this component:

Create and edit PKCS#12 certificates (Master data (see screenshot) and Configuration (with upload certifcate))
Overview: Title, Key name, Valid from, Valid to, Created, Change date, Deletion date, Manually added, Use case and ID
Use mass processing function: Delete
Simple and advanced search function

User import events

You got single user imports (inclusive API) with corresponding ID, number of users, date and time and client listed in an overview table in the component User import events. The following functions belong to this component:

Overview (see screenshot): ID, number of users, date and client
Via click on ID or number of users: list with error codes, (inclusive filter)
Use filter: From, To and Client
Context menu ID: Information (General, Use and History)
Simple and advanced search function

User-defined fields

Authors can create and edit as many user-defined fields as wanted in the component User-defined fields, which are cross-client available. They can select between the field types Text field, Object selection, Dropdown and Multiselect, which are shown then in the Event wizard, Event date wizard, Course activation wizard, Course wizard, Remote content wizard, UGC wizard for learning units and in the Training suggestions. The following functions belong to this component:

Create and edit user-defined fields (Master data, Metadata and Options field)
By option Can be set in