Avendoo® online documentation

New author

Avendoo® differentiates between four users – the author has got the role of the lecturer in the learning environment.

To create a new author, choose User management → New author.

Master data

Automatic completion

If you edit the user data manually in Avendoo®, you can configure an automatic completion for entering the data. Thus you can structure the data more efficiently and incorrect data, for example caused by typing errors, can be avoided. The values will be taken from the data base and a special XML configuration. This one will be created by Magh und Boppert GmbH.

You can choose between two options of the automatic completion:

  • strict
    A selection of constant values will be shown
  • loose
    While entering the data suggestions will be shown. Also new values can be entered.

Supported fields

You can configure the automatic completion for the following fields in the User wizard:

OUTitleImport
Defined 10Defined 11Defined 12
Defined 13Defined 14Cost center
Company nameStreetBuilding number
ZIP codeTownCountry
RegionDivisionGroup
Billing address: CompanyBilling address: StreetBilling address: ZIP code
Billing address: TownBilling addres: Country

Functions

Team leader settings

Make the team leader settings by defining that the user

Define the organizational unti of the user and add them via clicking the button Add. If you enter “%” as value, all available organizational units will be assigned to the user. Via the button Delete you delete the OU from the list.


Available reports

Select the appropriate reports for the team leader. Via clicking the arrows you get a compilation of reports.

Access rights

The access rights manage the scope for action. Via appropriate assignment of the rights different task areas are represented. To assign access rights faster, choose a template.

You can assign the following rights:

Administration

  • Administration: Defines if the access to the menus Custom pages, Media for use everywhere, System settings and Report templates is possible.

Reports

  • Show, edit and create report templates: Enables creating and editing of report templates. The report templates manage for example which fields are available in the reports. You can assign the report templates via permission groups to the user.

Learning content

  • Show learning content:  Read permission on the learning content and the learning objects (course, media, knowledge test etc. ) except events and mandatory feedback questions. Enables the display of the learning conent and the preview.
  • Create and edit learning content: Change permission on the learning content and the learning objects (course, media, knowledge test etc. ) except events and mandatory feedback questions. Enables creating new learning content.
  • Show events:  Read permission on the learning object “events”. Enables the display and the preview of events.
  • Create and edit events:  Change permission on the learning object “events”. Enables creating new events.
  • Feedback: Create overarching questions and designate feedback items template : Enables creating special defined mandatory feedback questions and templates.
  • Create and edit questions CSS: Special permission for editing CSS entries of design which are created for knowledge tests or feedback questions.

Organizational rights

  • Show, create and edit course activations: Read and change permission for creating and editing course activations.
  • Show, create and edit training plans: Read and change permission for creating and editing training plans.
  • Manage course participants: You can register and deregister course participants on course activations and runs and you can create rules on participants.
  • Manage training plans: Manages the access to the participant list of the training plans. You can register and deregister participants and you can create rules on participants.
  • Allow deletion of learner’s results: Enables via the participant list deleting and undoing of learner’s results.
  • Assess course participant: Permission to fill out the learning objectAssessment” for the participants of a course activation
  • Assess essay question: You can do the assessment (points, comment) of the essay question for a knowledge test result with essay questions.

Event management

  • Access to the event manager: Manges the display of the menue “Event management” and the access to tasks and dates.
    • Notes: Without further permission for the dates (all dates or own event dates) no dates are displayed.
      This permission is connected with the permission “Create and edit events”. If the permission “Create and edit events” is set or deleted, also the permission “Access to the event manager” is set or deleted.
      The visibility of users in the Event manager can outrun the configured OUs. Example: If an author is team leader with the access right “Record attendances for own event dates” at the same time, he/she can record attendances for participants of his/her own team and for further participants.

All dates:

  • Show event dates:  Read permission on all dates of the user clients, on which you are permitted.
  • Do deregistrations and registrations: Access to the event manager (date) enables doing deregistrations and registrations.
  • Send invitation: Access to the event manager (date) and enables sending invitations.
  • Send a follow-up e-mail and a thank-you e-mail: Access to the event manager (date) and enables sending follow-up e-mails and thank-you e-mails.
  • Record attendances: Access to the event manager and enables editing the presence and absence of the course participants on the tab “Attendance list”.

Own event dates: Controlling for those dates only, for which you are co-ordinator or speaker.

  • Show event dates: Read permission on own dates of the user clients, on which you are permitted.
  • Do deregistrations and registrations: Access to the event manager (date) enables doing deregistrations and registrations.
  • Send invitation: Access to the event manager (date) and enables sending invitations.
  • Send a follow-up e-mail and a thank-you e-mail: Access to the event manager (date) and enables sending follow-up e-mails and thank-you e-mails.
  • Record attendances: Access to the event manager and enables editing the presence and absence of the course participants on the tab “Attendance list”.

User management

  • Show user: Read permissions on the users and their details in the “User management”.
  • Create and edit user: Change permission on creating new users and editing users in the “User management”.
  • Import users: Permission on importing users via CSV file.
  • Delete users permanently: Permission on deleting users permanently of already deleted users.
  • Show authors: Read permission on the users in the “User management”. Otherwise these authors are not displayed.
  • Create and edit author: Change permission on creating new authors and editing authors in the “User management”.
  • Assign qualifications: Permission on editing qualifications of users in the user wizard.
  • Show, create and edit registration codes: Managing of the registration codes for self registration via the login site. Note: The self registration has to be activated for the Avendoo® system.
  • Show, create and edit clients: Read and change permission on the clients

Community

Resources

  • Show, create and edit qualifications: Read and change permissions on the resource “qualifications”.
  • Show, create and edit design templates: Read and change permission on the resource “design template”.
  • Show, create and edit calendar: Read and change permission on the calendar.

General

  • Create and edit categories:  Permission on creating and editing categories.
  • Delete categories: Permission on deleting categories.
  • Export objects: Allows the Avendoo® object export. Enables the XML export of a course or a learning object. This object can be imported into another Avendoo® system.
  • Import objects:  Permission on importing Avendoo® export files.
  • Show, create and edit keywords: Schlüsselwörter anzeigen, erstellen und bearbeiten: Permission on editing keywords, which are used for knowledge test questions.
  • Allow editing of all objects regardless of the owner: Authors are allowed basically only to edit their created objects, for example courses. Authors, which get this permission, can edit and also delete all objects, on which they have access.
  • Show, create and edit external subscribers: Permission on creating external subscribers in report subscriptions.
  • Show, create and edit translations: Permission on creating and editing translations of learning objects.

Clients

You can assign further clients additionally to the main client to the author. The main client can’t be deleted. The author gets access to the assigned clients. Choose the clients, which are up to the author, from the available clients on the left side and add them via the arrows or delete them again.

To remove or add clients on other authors, you need access to these clients, this means you need the access right “Show, create and edit clients”.