Avendoo® online documentation

Certificates

Certificates are used as on course level or on learning object level, for example for events or knowledge tests. If a user completes a course or a learning object with a linked certificate, thus the user gets a certification. If the certification expires, the user gets a reminder as e-mail.

A certificate confirms the participant the successful participation on a training. The certificate is usually at the end of a learning path and is issued by the successfull procedure of a knowledge test. Its validation can be limited. Via a certificate template you can create for each user individually a certificate and you can print it. Furthermore you can give number ranges. Via the report functions you receive information about the acquired certificates.

In the overview (ResourcesCertificates) you see all already created certificates of the selected client, listed for title, provider, owner, creation date and change date. On the left side you can restrict the overview via filter to title and language.

Via the context menu of the certificate’s title you get the following functions: Preview, New certificate, Edit, Replace, Delete, Show report and Information. Information shows general information (for example Owner, Creation date, Path, ID), information about the use (Type, Path, Title, External reference) and History (Date and Changed by).

There are the mass processing functions Copy, MoveDeleteChange owner, Replace and Export for certificates. More information about these functions you find under Certificates: Mass processing functions.

To create a new certificate, choose Resources → Certificates → New Certificate. The Certificate wizard opens.

If Avendoo® should also create a pdf file while creating a certificate, you have to create a certificate template in OpenOffice Draw first.

To create a certificate template in OpenOffice Draw, download an example template. Further information you find at this site in the chapter Create a certificate with OpenOffice Draw .

Master data

Enter first the title of the certificate.

Specify the main language of the certificate. If the certificate is supposed to be accessible in multiple languages, it must be translated in the translation area.

Form selection

For issueing a certificate you need a template in pdf format. Therefore click on the button Select form. If applicable click for exchanging the form the button Remove form.

At this moment no svg format is supported.

PDF form fields

Enter your text in the fields of the column Text input. To get a preview of the certificate in the appropriate language, click on the button Preview.

In this view you get an overview of all used variables in the selected certificate.

The following Avendoo® variables you can use for the individual design:

VariableBedeutung
addressInserts the address of the owner of the certificate.
cityInserts the city of the owner of the certificate.
companyInserts the company of the owner of the certificate.
countryInserts the country of the owner of the certificate.
courseobjectdurationInserts the expected processing time of the learning object (setting on the learning path).
coursetitleTitle of the course activation, in which the certification is created.
enddateDate, on which the certification ends.
eventlocation*Inserts the location of the event date.
eventprice Inserts the price of the event date.
nameFirst and last name of the owner of the certificate
oeInserts the organizational unit of the owner of the certificate.
participantlocationInserts the location of the owner of the certificate.
secondtitleAdditional title, for example Dr. or Prof.
seminarcoach*Speaker of the event, for which the certificate was given.
seminarend*End date and time of the event, for which the certificate was given.
seminarenddate*End date of the event, for which the certificate was given.
seminarstart*Starting date and time of the event, for which the certificate was given.
seminarstartdate*Starting date of the event, for which the certificate was given.
serialnumberAdds a serial number from the appropriate number range of the resource.
startdate
Date, on which the certification was issued. This means the day, on which the last event date is.
titleTitle of the owner of the certificate
zipcodeInserts the zip code of the owner of the certificate.

* = These variables are only available, if the certificate is assigned to an event.

Example

A variable for inserting the date, on which the certification was issued, is:

[avendoo:var name=startdate]

To center the variable content at the certificate, you can add the following behind the name of the variable:

[avendoo:var name=startdate center]

There are the fonts “Arial” and “Arial Black” for the variables available. Instead of “Bold” use the font “Arial Black”.

Characteristics

Active

Activate or deactivate the toggle.

Manually recordable

Activate or deactivate the toggle.

Validity

Select the validity of the certificate.

Show validity

Specify how many days prior to the expiration of validity the user should be shown the validity date.

Expiration date

Define no or an expiration date for the certificate.

Provider

Enter a provider for the certificate.

Relevant to partner status

Activate or deactivate the toggle.

SAP personnel file

Activate or deactivate the toggle.

External reference

Enter an external reference.

Number range

You can select a number range to assign a consecutive serial number to the certificate.

Notices

Select a time of notice and a certified user. Maybe you enter an e-mail addres or select an user via the button Select user.

Dependencies

Typ des Zertifikates
Direct certificateIndirect certificate
The certificate is directly issued to the user, when a training is successfully completed.These certificates cannot be achieved directly by the users. They serve for controlling limits in fact or are achieved by combination of multiple direct certifications.

Type of certificate

Select if it should be a direct or an indirect certificate.

Personal dependencies (only visible on direct certificates)

  • Within a line the certificates are linked with “Or” (10 dependencies are possible)
  • The certificates are link with “And” across lines (15 dependencies are possible)

If you have certificates which depend on the respective person you can enter at the end of line a number, how many certificates of this line have to be achieved to get a certificate.

  • Create certificate that depends on the respective person
    If you have certificates which depend on the respective person a person has to fulfill all dependencies to get the certificate.
  • Create certificate that does not depend on the respective person (certificate isn’t assigned to a certain person)
    If you have certificates which don’t depend on the respective person these certificates are not assigned to an user, but they are created in the system, when the dependencies are fulfilled by single or multiple users.

Example

To get a special status at a supplier of software, for example Premium Partner, X persons of a company have to do certain trainings. If you use certificates which don’t depend on the respective person you can define that ten employees receive this certification and you as author or team leader get a notification that you whole team has achieved this status.

Limits

Via limits you can indicate minimum values for the number of certifications for a client.

Example

The partner program of a motor manufacturer requires that reseller have to employ five certified service employees. Via the limits there are notifications sent automatically to defined recipients (see characteristics).

  • Minimum
    Minimum value of certified users of a client
  • Minimum manufacturer
    Minimum value of certified users of a client
  • Warning
    Threshold for sending notices
  • Warning manufacturer
    Threshold for sending notices

At the end of the Certificate wizard the certificate is saved. Now you can use it for the learning path.

Print certificates

You can make certificates available as author for the learners. Further information you find under Learning content → Courses → Parameters → Certifications.

If you want to print certificates as author for your learners, you can open these via PDF link in a report and print them. Further information you find under Reporting → Resources → Certificates.