Messages
The news stream of the community consists of different news. Besides short messages of other users also automatic system messages (see first table below) appear. The variable $MessageParameter$ contains depending on the system message a certain value, for example if there is a link to a course or to profile of a user. As author you can also create notifications via e-mail or community individually.
On community message templates the author can define own texts for certain topics. Information about message templates you find here.
Community and system messages
| Title (message type) |
Text | Trigger | Mailing type | Recipient | Editing | Client for the default |
| Subscription – Automatic sending of reports | Dear $FullUsername$
You are receiving the Avendoo report you subscribed to: $ReportTitle$ The subscription was created by $ReportAboCreator$. Note: This e-mail was generated automatically. Please do not respond to it. |
An author or a user or a team leader has created a subscription. | Automatically | Selected users | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Tasks – Notification on completion on a task | Dear $FullUsername$
The course participant $Participant$ has marked the task designated as $TaskTitle$ as finished in the course $CourseTitle$. Please note: This e-mail was generated automatically. Please do not respond to it. |
A participant has marked the exercise as “Done”. | Automatically | All course participants | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Tasks – Announcement in the event of a new task | Dear $FullUsername$
A new task designated as $TaskTitle$ was put in the course $Coursename$ for you. Please note: This e-mail was generated automatically. Please do not respond to it. |
An author has added a task to a course. | Automatically | All course participants | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Assessment – Fill-out request | Dear $FullUsername$,
Please fill out the following assessment. Participant: $Participant$ ($ParticipantLogin$) Note: This e-mail was generated automatically. Please do not respond to it. |
A participant is registered to a course with an assessment and the course is completed. | Automatically | All course participants | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Assessment – Confirmation | Dear $FullUsername$,
Your pending assessment was filled out. Course: $CourseTitle$ Note: This e-mail was generated automatically. Please do not respond to it. |
A participant has done an assessment. | Automatically | Course participants who did an assessment | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Evaluation – Plan meeting to talk about what participant learned | Dear $FullUsername$,
The superior of the participant below can now set a date for a meeting with the participant to discuss what was learned. Participant: $Participant$ ($ParticipantLogin$) – $ParticipantOe$ The participant attended the event “$SeminarTitle$” up to$SeminarEventEnd$. Note: This e-mail was generated automatically. Please do not respond to it. |
A participant has done an assessment. | Automatically | Coordinator for planning a learning transfer interview with the superior | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Evaluation – What participant learned | Dear $FullUsername$,
The evaluation “$AssessmentTitle$” was filled out for the user $Participant$ ($ParticipantLogin$). |
An assessment is filled out for a participant. | Automatically | Coordinator for learning transfer interview | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Catering details for event venues (community) | Free selectable text | There are catering details for event locations. | Automatically | Coordinator | Message texts (Community) on tab Messages in the Client wizard | Activation client |
| Community – Remove from a community group | You have been removed by $MessageParameter$ from the group $MessageParameter$. | A user has you removed from a community group. | Automatically | User | Bundles can be overwritten | |
| Community – Add to a community group | $MessageParameter$ has added you to the group $MessageParameter$. | You have been added to a community group by another user. | Automatically | User | Bundles can be overwritten | |
| Member has left personal pin wall / Member has left group | $MessageParameter$ has left the personal pin wall / $MessageParameter$ has left the group. | A member has clicked on the button “Remove” in the personal pin wall or in the group. | Automatically | User | Bundles can be overwritten | |
| Community – New private message | Hello, $FullUsername$,
$PrivateMessageSender$ sent you a new message: $PrivateMessageText$ Note: This e-mail was generated automatically. Please do not respond to it. |
A user has written a new message for another user. | Automatically | Recipient of the private message | Bundles can be overwritten | Activation client |
| Community – New comment | Hi $FullUsername$,
$CommunityCommentCreator$ commented on the posting $CommunityCommentMessageTitle$. Note: This e-mail was generated automatically. Please do not respond to it. |
A user has commented a post. | Automatically | Creator of the post | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Community – New community group was created | $MessageParameter$ has created the group $MessageParameter$. Short description: $MessageParameter$ |
A new community group was created. | Automatically | User | Bundles can be overwritten | |
| Community – New member in the personal pin wall / new member of group | $MessageParameter$ has joined the personal pin wall. / $MessageParameter$ has joined the group. | A new member has clicked on the button “Join” in your personal pin wall or your group. | Automatically | User | Bundles can be overwritten | |
| ePayment – Payment was successful | Dear $FullUsername$
The payment was successfully carried out. Title: $EPaymentTitle$ Date: $EPaymentDate$ Ref. No: $EPaymentRefNo$ Note: This mail was generated automatically. Please do not respond to it. |
A participant has paid a course via ePayment. | Automatically | User who has paid. | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Forum – Send post | Dear $FullUsername$,
The following post entitled ‘$ForumArticleTitle$’ was sent to you by $FullUsernameSender$. $Forumarticle$ Note: This e-mail was generated automatically. Please do not respond to it. |
A post was sent to a user by another user. | Automatically | User who has received the post. | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Essay question – Assessment e-mail | Dear $FullUsername$
One of your essay questions was checked and commented on as indicated below: Note: This e-mail was generated automatically. Please do not respond to it. |
A user has assessed the essay question of a participant in a knowledge test. | Automatically | Course participants | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Approval request | An approval request of the learning unit $MessageParameter$ for $MessageParameter$ wasn’t answered. | The approval request wasn’t answered. | Automatically | Approver | Bundles can be overwritten | |
| Selected overnight stays per hotel (community) | Selected text | Overnight stays of a hotel were selected. | Automatically | Coordinator | Message texts (Community) on tab Messages in the Client wizard | Content client |
| Group – A user wants to join your group | $MessageParameter$ wants to join your group $MessageParameter$. | A user has clicked on the button “Join” in your group. | Automatically | Owner of the group | Bundles can be overwritten | |
| Course blog – Notification about a new blog entry | Dear $FullUsername$
A new blog entry was posted in the course $Coursename$. The new entry is as follows: ‘$NewBlogArticleTitle$’ Please note: This e-mail was generated automatically. Please do not respond to it. |
A user has created a new blog entry in a course with a certain title. | Automatically | All course participants | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Course blog – Notification about a new comment | Dear $FullUsername$
A comment was posted on your blog entry for ‘$Blogarticle$’. Please note: This e-mail was generated automatically. Please do not respond to it. |
A user has written a comment for a blog entry. | Automatically | Creator of the blog entry | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Course management – Needs were retrieved | Dear $FullUsername$
Training needs were retrieved. Course activation: $CourseTitle$ This e-mail was generated automatically. Please do not respond to it. |
Request of training needs in a course activation | Automatically | Owner of course activation | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Course management – Request feedback on learning objectives | Dear $FullUsername$
Please fill out the form sent for checking the learning objective. Course: “$CourseTitle$” Click on the link to proceed to the form: Note: This e-mail was generated automatically. Please do not respond to it. |
Course is completed | Automatically | Recipient of a learning goals control | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Learning assistance ended | You were deregistered by $MessageParameter$ for the training plan $MessageParameter$. | The learning assistant has deregistered. | Automatically | Participant with learning assistance | Bundles can be overwritten | |
| Learning Object – Information for the superior | Dear $FullUsername$,
The participant “$Participant$ ($ParticipantLogin$)” once again failed the knowledge test entitled “$SequenceTitle$”in the course entitled “$CourseTitle$”. Note: This e-mail was generated automatically. Please do not respond to it. |
A participant has failed a knowledge test for many times. | Automatically | Superior of the participant | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Login – User registration | Dear $FullUsername$,
Welcome you to this new world of learning from Avendoo. Use the following user data to log into Avendoo: You reach Avendoo at the following address: http://abc:4711/Avendoo This e-mail was generated automatically. Please do not respond to it. |
A user has registered. | Automatically | User who has registered | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Login – Password forgotten | Dear $FullUsername$, A request was made to reset the Avendoo password for the following account: User name: $Login$ If this request was not intended, you can ignore this e-mail. The old password will remain unchanged. To reset the password, click on the link below within the next 24 hours: This e-mail was generated automatically. Please do not respond to it. |
A user has set back his/her password. | Automatically | User who has set back his/her password | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Message for blended learning | $MessageParameter$ has created a message for the participants of the course activation $MessageParameter$. | Message was created for blended learning. | Automatically | User | Bundles can be overwritten | |
| Message for e-learning | Message was created for e-learning. | Automatically | User | Bundles can be overwritten | ||
| Message for event | Message was created for event. | Automatically | User | Bundles can be overwritten | ||
| Message for course activation | $MessageParameter$ has created a message for the participants of the course activation $MessageParameter$. | Message was created for course activation. | Automatically | User | Bundles can be overwritten | |
| Message for training plan | $MessageParameter$ has created a message for the participants of the training plan $MessageParameter$. | Message was created for training plan. | Automatically | User | Bundles can be overwritten | |
| NT account verification | Dear $FullUsername$, You updated your personal data in Avendoo. Please check that the data is correct. User name: $Login$ This e-mail was generated automatically. Please do not respond to it. |
A user updated his/her personal data. | Automatically | User who made an update of his/her personal data | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Poll – Reminder of poll | Dear $FullUsername$,
You have not yet sent an answer to the following poll. Link: http://abc:4711/Avendoo$PollLink$ This e-mail was generated automatically. Please do not respond to it. |
A user still hasn’t answered a poll. | Automatically | Recipient of the poll | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Poll – Link to poll | Dear $FullUsername$,
Please send us your answer to the following poll. Link: http://abc:4711/Avendoo$PollLink$ This e-mail was generated automatically. Please do not respond to it. |
Automatically | Recipient of the poll | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client | |
| Event – A user didn’t appear to an event date. | $MessageParameter$ hasn’t attend the event date $MessageParameter$ on $MessageParameter$ in $MessageParameter$. | Automatically to the superior (not to the team leader), if the author has closed an event date and hasn’t recorded the attendance. | Automatically | Superior | Bundles can be overwritten | |
| Event removed from catalog /E-learning removed from catalog/Blended learning removed from catalog (Community) | The learning unit $MessageParameter$ has been removed from your catalog by $MessageParameter$. | Learning unit was removed from catalog. | Automatically | Users, whose learning unit is no longer valid | Community notifications | |
| Event added to catalog /E-learning added to catalog/Blended learning added to catalog (Community) | The learning unit $MessageParameter$ was added by $MessageParameter$ to your catalog. | Learning unit was added to the catalog. | Automatically | Users, whose learning unit is now valid | Community notifications | |
| Event – Registration canceled after participation in event was approved | Dear $FullUsername$,
After $FullParticipantName$ was approved as a participant in the following event, his registration for the event was canceled. Event: $SeminarTitle$ Yours truly, This e-mail was generated automatically. Please do not respond to it. |
Deregistration after an approved participation | Automatically | Superior who has approved | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Deregistration of waiting list | Deregistration of a waiting list | Automatically | Participant who was deregistered on the waiting list | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client | |
| Event – Confirmation of registration CC | A new participant was registered for the event:
Name: $FullUsername$ Begins: $SeminarEventStart$ This e-mail was generated automatically. Please do not respond to it. |
Registration of a new participant in an event | Automatically | cc-recipient of the registration confirmation | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Registration confirmation CC waiting list | A new participant was registered for the waiting list:
Name: $FullUsername$ Starting date: $SeminarEventStart$ Event deadline: $SeminarEventDeadline$ This e-mail was generated automatically. Please do not respond to it. |
Registration of a new participant on a waiting list | Automatically | cc-recipient of the registration confirmation on waiting list | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Confirmation of registration on list of interested parties | Dear $FullUsername$,
You registered on the list of interested parties for the following event. Note: This e-mail was generated automatically. Please do not respond to it. |
Registration to list of interested parties | Automatically | User who has registered to list of interested parties | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Automatic removal from waiting list | Dear $FullUsername$,
You were automatically removed from the waiting list: Event: $SeminarTitle$ Sorry, you have not completed the required preparations on time. You may naturally register for another event date. This e-mail was generated automatically. Please do not reply to it. |
Preperations were not done | Automatically | Participant on waiting list with preparations | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Fulness status | The number of registered participants for the following event date has reached a limit.
$SeminarLimitMsg$ Currently registered participants: $SeminarEventActual$ Event: $SeminarTitle$ Starts at: $SeminarEventStart$ Event deadline: $SeminarEventDeadline$ This e-mail was generated automatically. Please do not respond to it. |
Limit of booking is reached at an event date | Automatically | Coordinator | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Thank-you e-mail after the event | Dear $FullUsername$
Thank you so much for taking part in the event $SeminarTitle$ |
Attendance of a participant was confirmed. | Automatically | Participant | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Invitation rejected | Dear $FullUsername$,
The user $Participant$ ($ParticipantLogin$) turned down the event invitation. Note: This e-mail was generated automatically. Please do not respond to it. |
Participant has rejected an invitation. | Automatically | User who has invited | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Reminder | Dear $FullUsername$
You are registered for the following event: Event: $SeminarTitle$ You have not completed the necessary preparatory work according to our current records. You have until the date below to submit the currently outstanding preparatory work: Note: This e-mail was generated automatically. Please do not respond to it. |
Preparations of an event were not done. | Automatically | Participant who hasn’t done the preparations | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Reminder waiting list | Dear $FullUsername$,
You are on the waiting list for the following event. Event: $SeminarTitle$ You have not yet completed the required preparations. This e-mail was generated automatically. Please do not respond to it. |
Waiting list participant still hasn’t done the preparations. | Automatically | Participant of waiting list who hasn’t done the preparations | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Request for approval to participate in an event | Dear $FullUsername$,
Participation in the following event must still be approved for $FullParticipantName$. Event: $SeminarTitle$ This e-mail was generated automatically. Please do not respond to it. |
User has registered to an event with approval. | Automatically | Approver of the event | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – list of interested parties, limit reached | Dear $FullUsername$,
The limit for participants has been reached for the list of interested parties for the following event. Note: This e-mail was generated automatically. Please do not respond to it. |
Limit of number of participants on list of interested parties is reached. | Automatically | Creator of the list of interested parties | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Attendance list | Dear $FullUsername$,
You are scheduled as the coach for the following event: $SeminarTitle$ Event venue: $SeminarEventLocation$ You have been sent the attendance list as an attachment. This e-mail was generated automatically. Please do not respond to it. |
Registration deadline is reached. | Automatically | Speaker | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Attendance list (coordinator) | Dear $FullUsername$
The registration deadline for the event $SeminarTitle$ has passed. Please prepare the event date. The event manager functions in Avendoo are available to you for this purpose. This e–mail was generated automatically. Please do not respond to it. |
Registration deadline is reached. | Automatically | Coordinator | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Event deregistration to speaker | Dear $FullUsername$,
You are no longer scheduled as a speaker for the following event date: Event: $SeminarTitle$ Begins: $SeminarEventStart$ Best regards This e-mail was created automatically. Please do not respond to it. |
Speaker was removed in an event date. | Automatically | Speaker | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – meeting request to speaker | Speaker was added in an event date. | Automatically | Speaker | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client | |
| Event – Participation in the event denied | Dear $FullParticipantName$,
Participation in the following event was not approved. Event: $SeminarTitle$ Kind regards, This e-mail was generated automatically. Please do not respond to it. |
Approver has denied the participation. | Automatically | Participant | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Event – Participation in the event approved | Dear $FullParticipantName$,
Participation in the following event was approved. Event: $SeminarTitle$ With kind regards, This e-mail was generated automatically. Please do not respond to it. |
Approver has approved the participation. | Automatically | Participant | Message texts (E-mail texts) on tab Messages in the Client wizard | Content client |
| Promotional action | Dear $FullUsername$
http://abc:4711/Avendoo$AssignmentAnnouncementLink$ |
An author starts a promotional action. | Automatically | Recipient of a course announcement | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Knowledge test passed | Dear $FullUsername$,
You have passed the knowledge test entitled “$SequenceTitle$”. Further details: This e-mail was generated automatically. Please do not respond to it. |
A knowledge test was passed. | Automatically | Participant of the knowledge test | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
| Certificate – Below limit | Dear $FullUsername$
The value for the following certificate in Avendoo has dropped below the limit. Certificate: $Certificate$ Note: This e-mail was generated automatically. Please do not respond to it. |
A limit in a certificate went below. | Automatically | Owner of a certificate | Message texts (E-mail texts) on tab Messages in the Client wizard | Activation client |
Notifications
(Individual) notifications via e-mail and community
| Title | Text of the e-mail | Text of the community message | Trigger | Where to activate the notification |
Recipient of the e-mail |
| Booking of user’s absence | The author can adjust the text of the origin text only via the wizards Notifications and Individual notifications. | The author has maintained an absence entry. | Tab Messages in the Client wizard | User and/or superior | |
| Calendar booking for a material | The author can adjust the text of the origin text only via the wizards Notifications and Individual notifications. | The author has added a manual calendar entry in the Materials wizard. | Tab Messages in the Client wizard | Owner or co-ordinator | |
| Calendar booking for a room | The author can adjust the text of the origin text only via the wizards Notifications and Individual notifications. | The author has added a manual calendar entry in the Room assistant. | Tab Messages in the Client wizard | Co-ordinator and speakers | |
| Copy of task reminder (participants) | The author can adjust the text of the origin text of “Task reminder (Participants)” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | The processing time of the course activation is overdue.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending to additional recipients in the column Preferences on the tab Communication in the Course activation wizard | Superior, Coordinator, Owner, Training coach and speakers | |
| Copy of escalation (participants) | The author can adjust the text of the origin text of “Escalation (Participants)” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | The processing time of the course activation is overdue by x days as configured in the notification (tab Communication in the Course activation wizard).
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending to additional recipients in the column Preferences on the tab Communication in the Course activation wizard | Superior, Coordinator, Owner, Training coach and speakers | |
| Send copy of deregistration confirmation to | Participant was or has deregistered. Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of deregistration confirmation to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and speakers | ||
| Send copy of the participants’ registration confirmations to | The author can adjust the text of the origin text of “Participants’ registration confirmation” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | Participant was registered by the team leader or author.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of participants’ registration confirmations to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Send copy of the participants’ registration confirmations (waiting list) to | The author can adjust the text of the origin text of “Participants’ registration confirmation (waiting list)” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | Participant was automatically registered to the waiting list.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of participants’ registration confirmations to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Send copy of automatic event date deregistration to | The author can adjust the text of the origin text of “Automatic event date deregistration” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | Participant was automatically deregistered to the event date.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of participants’ deregistration confirmations to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Send copy of invitation mail to | The author can adjust the text of the origin text of “Sending invitation mail” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | Participant was registered by the team leader or author and has received an invitation mail.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of the participants’ invitations to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Send copy of move from waiting list to event place to | The author can adjust the text of the origin text of “Move from waiting list to event place” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | There’s a free event slot and the participant of the waiting list is registered.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of change from waiting list to event slot to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Send copy of move from waiting list to event place (invitation) to | The author can adjust the text of the origin text of “Move from waiting list to event place (invitation)” only via the wizards Notifications and Individual notifications. In the subject line you see “Copy” per default as prefix in this line and you see information text about the origin recipient (participant) before the e-mail text. | There’s a free event slot and the participant of the waiting list is registered and receives an invitation.
Prerequisite for the copy: A notification was sent to the participant, so there will be sent a copy to selected recipients. |
Option Sending copy of change from waiting list to event slot to on the sub tab Parameters of the tab Master data Stammdaten in the Event date wizard | Superior, Coordinator, Owner, Training coach and further selected recipients | |
| Deregistration from learning unit (course activation) | Participant was deregistered. | Sub tab Parameters of the tab Master data in the Event date wizard | Participant | ||
| Announcement of run | The author can create individually the text. iCal as attachment is available. | The author can create individually the text. iCal as attachment is available. | The author has created a new run. | Individual notification “Announcement of run” is created. | Participants registered on the corresponding course activation and the initiator |
| Automatic event date deregistration | The author can create individually the text. iCal as attachment is automatically sent. Thus the author cannot activate or deactivate this option. | The author can create individually the text. iCal as attachment is automatically sent. Thus the author cannot activate or deactivate this option. | The minimun number of participants is below the limiting value or/and the preparations for the event haven’t been done in time. | Default on the tab Messages in the Client wizard or on the tab Messages in the Event wizard | Registered particpants (with accompanying persons) |
| Task reminder (participants) | Dear First name and last name,
For a course assignment not all the relevant learning objects were completed. Participant: First name and last name (The participant’s user name) Note: This e-mail was generated automatically. Please do not respond to it. The author can create individually the text. |
The author can create individually the text. | Overdue content of a course activation or element on the learning path got a fixed reminder date for processing. | Configure on the sub tab How the event will proceed of the tab Communication in the Event wizard and on the sub tab Parameters of the tab Master data in the Event date wizard and on the tab Messages in the Client wizard | Users who haven’t already finished the course (optionally: superior, training coach, course activation owner, training coach of the participant) |
| Task reminder (summary) | The author can create individually the text. | The author can create individually the text. | Overdue content of a course activation or element on the learning path got a fixed reminder date for processing. | Configure on the sub tab How the event will proceed of the tab Communication in the Event wizard and on the sub tab Parameters of the tab Master data in the Event date wizard and on the tab Messages in the Client wizard | Superior and/or training coach and/or course activation owner and/or training coach of the participant |
| Notification upon a deregistration from a course (notification for course activation with type Event, E-learning or Blended learning) | You are deregistered from learning unit $MessageParameter$ by $MessageParameter$.
The author can create individually the text. |
The author can create individually the text. | The user is deregistered from the learning unit or user has deregistered by him/herself or he/she was deregistered by an author or team leader. | Default on the tab Messages in the Client wizard
Copies to selected recipients (superior, coordinator, owner, training coach or/and speakers) via the sub tab Parameters of the tab Master data in the Event date wizard. |
Deregistered participant |
| Notification on registration for course (notification for course activation with type Event, E-learning or Blended learning) | You are registered to learning unit $MessageParameter$ by $MessageParameter$.
The author can create individually the text. |
The author can create individually the text. | The user is registered to the learning unit by the team leader or the author and the course activation got the status Active. | Notification on the tab Messages in the Client wizard | Registered participant |
| Double opt-in | The author can create individually the text. | Learner has received a verification e-mail for registration. | Default on the tab Messages in the Client wizard | User who wants to register | |
| Send copy of the participants’ invitations to | Participant was invited to an event. Thus a copy of the notification which was sent to the particpant, also will be sent to the selected recipients. |
Sub tab Parameters of the tab Master data in the Event date wizard | Superior, Coordinator, Owner, Training coach and speakers | ||
| Escalation (participants) | The author can create individually the text. | The author can create individually the text. | Duration of a course is exceeded by a participant or an element on the learning path is overdue. | Configure the Expected processing time in the General characteristics of the learning objects on the tab Course content in the Course wizard and configure the notification on the tab Messages in the Client wizard | Users who haven’t already finished the course (optionally: superior, training coach, course activation owner, training coach of the participant) |
| Escalation (summary) | The author can create individually the text. | The author can create individually the text. | Duration of a course is exceeded by a participant or summarized elements on the learning path are overdue. | Configure the Expected processing time in the General characteristics of the learning objects on the tab Course content in the Course wizard and configure the notification on the tab Messages in the Client wizard | Superior and/or training coach and/or course activation owner and/or training coach of the participant |
| Fall of the time obstacle in the course activation | The author can create individually the text. | The author can create individually the text. | A time obstacle has been overcome within a course activation. | Configure time obstacle on the learning path on the tab Course content in the Course wizard and configure the notification on the tab Messages in the Client wizard | Participant of a course with a time obstacle |
| Approval for course activation registration | The author can create individually the text. | The author can create individually the text. | User has registered to a course activation with approval request or was registered by an author or team leader. | Default on the tab Messages in the Client wizard | Superior (of the participant) who accepts or rejects the approval |
| Certification notifications | The author can create individually the text. | The author can create individually the text. | The validity of certification is soon expired. | Save certificate with validity under General characteristics of an event and/or of a knowledge test on the tab Course content in the Course wizard | Certificate owner, Certified user, Superior, Training coach, User and External contact |
| Hotel notifications regarding booking request | The author can create individually the text. | There is a booking request regarding a registration to an event date. | Create individual notification “Hotel notifications regarding booking request” and configure notification on the tab Messages in the Client wizard | Contact person of the hotel | |
| IDD transmission error | The author can create individually the text. | Transmission error regarding IDD time. | Create individual notification “IDD transmission error” and configure notification on the tab Messages in the Client wizard | Superior of the participant on whom was an IDD transmission error | |
| New documents in course activation |
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The author can create individually the text. | The author has uploaded new documents in the course activation. | Default on the tab Communication in the Event wizard | Participant of a course activation in which are now new documents |
| Room booking notification | The author can create individually the text.
iCal as attachment is automatically sent. Thus the author cannot activate or deactivate this option. |
A selected room has been booked regarding a created event date. | Default on the tab Messages in the Client wizard | Contact person of the location with the booked room | |
| Task notification – Created | The author can create individually the text. | The author can create individually the text. | A task has been created, because the conditions are met. | Save task templates in the Venue assistant, Room assistant, Materials, Event or Event date wizard and configure on the tab Messages in the Client wizard | Affected participants of a course activation |
| Event – Switch from waiting list to event slot | Dear $FullUsername$,
You have received a slot for the following event and are now registered for it. Event: $SeminarTitle$ Starting date: $SeminarEventStart$ Please check to see which preparations are required. This e-mail was generated automatically. Please do not respond to it. The author can create individually the text. iCal as attachment is possible. |
The author can create individually the text. iCal as attachment is possible. | An event slot is free. | Create individual notification “Event – Switch from waiting list to event slot” ; default on the tab Messages in the Client wizard, configurable on the sub tab Notifications of the tab Notifications in the Event wizard |
Superior, coordinator, owner of course activation, training coach and/or speakers |
| Event – Change from waiting list to event slot (invitation) | Dear $FullUsername$,You have received a slot for the following event and are now registered for it.
Event: $SeminarTitle$ Starting date: $SeminarEventStart$ Please check to see which preparations are required. This e-mail was generated automatically. Please do not respond to it. The author can create individually the text. iCal as attachment is possible. |
The author can create individually the text. iCal as attachment is possible. | An event slot is free. | Create individual notification “Event – Change from waiting list to event slot (invitation)” ; default on the tab Messages in the Client wizard, configurable on the sub tab Notifications of the tab Notifications in the Event wizard |
Superior, coordinator, owner of course activation, training coach and/or speakers |
| Task notification – Due date | The author can create individually the text. | The author can create individually the text. | A task is due, because the date is reached. | Save task templates in the Venue assistant, Room assistant, Materials, Event or Event date wizard and configure on the tab Messages in the Client wizard | Affected participants of a course activation |
| Event date announcement | The author can create individually the text. | The author can create individually the text. | An event date has been created. | Create individual notification “Event date announcement” and configure notification on the tab Messages in the Client wizard | Selected recipients |
| Event – feedback | The author can create individually the text. | The author can create individually the text. | Event with feedback is finished. | Create individual notification “Event – feedback” and configure notification on the tab Messages in the Client wizard | Participants who should fill-out a feedback |
| Event – Send registration confirmation | The author can create individually the text. iCal as attachment is available. | The author can create individually the text. iCal as attachment is available. | The registration confirmation has been sent to participants. | Default on the tab Communication in the Event wizard; CC on the sub tab Parameters of the tab Master data in the Event date wizard | Participants and superior (in CC) |
| Event – Send registration confimation (waiting list) | The author can create individually the text. iCal as attachment is available. | The author can create individually the text. iCal as attachment is available. | The registration confirmation (waiting list) has been sent to participants. | Default on the tab Communication in the Event wizard | Participants and superior (in CC) |
| Event – approval request for event date deregistration | The author can create individually the text. | The author can create individually the text. | User has deregistered from an event date with approval. | Create individual notification “Event – approval request for event date deregistration” and configure notification on the tab Messages in the Client wizard | Team leader |
| Event – approval request for event date deregistration declined | The author can create individually the text. | The author can create individually the text. | User has deregistered from an event date with approval. | Create individual notification “Event – approval request for event date deregistration declined” and configure notification on the tab Messages in the Client wizard | User who has sent the approval request |
| Event – date request accepted (speaker) | The author can create individually the text. | The author can create individually the text. | Event speaker accepts speaker invitation. | Create individual notification “Event – date request accepted (speaker)” and configure notification on the tab Messages in the Event wizard and Messages in the Client wizard | Selected recipients |
| Event – date request answered (speaker) | The author can create individually the text. | The author can create individually the text. | Event speaker responds to speaker invitation. | Create individual notification “Event – date request answered (speaker)” and configure notification on the tab Messages in the Event wizard and Messages in the Client wizard | Selected recipients |
| Event – date request declined (speaker) | The author can create individually the text. | The author can create individually the text. | Event speaker declines speaker invitation. | Create individual notification “Event – date request declined (speaker)” and configure notification on the tab Messages in the Event wizard and Messages in the Client wizard | Selected recipients |
| Event – unauthorized event date deregistration | The author can create individually the text. | The author can create individually the text. | Team leader has declined an event date deregistration. | Create individual notification “Event – unauthorized event date deregistration” and configure notification on the tab Messages in the Event wizard and Messages in the Client wizard | User who’s waiting for approval |
| Event – Did not participate in event | The author can create individually the text. | The author can create individually the text. | User has not participated on event which event date has been closed. | Create individual notification “Event – did not participate in event” and configure notification on the tab Messages in the Client wizard | Team leader |
| Event – Manual deregistration | Dear First name and last name
Your registration for the following event has been cancelled: Event: Event title XYZ Reason for canceling registration Of course you are welcome to re-register for another event date. Best regards, Note: This e-mail was generated automatically. Please do not respond to it. The author can create individually the text. |
The author can create individually the text. | User was manually deregistred from an event. | Create individual notification “Event – manual deregistration” and configure notification on the tab Messages in the Client wizard | Manually deregistered user |
| Event – New document | The author can create individually the text. | The author can create individually the text. | New document is visible for the event date. | Default on the tab Messages in the Event wizard, tab Messages in the Client wizard | User |
| Sending of invitation e-mail | The author can create individually the text. iCal as attachment is available. | The author can create individually the text. iCal as attachment is available. | The invitation e-mail has been sent to participants. | Sub tab Parameters of the tab Master data in the Event date wizard or as default on tab Messages in the Client wizard | Participants and superior (in CC) |
| Community – approval request for joining group | The author can create individually the text. | The author can create individually the text. | Notification to the approver if there’s an approval request for joining a group | Notification on the tab Messages in the Client wizard | Approver |
| Community – entry to group accepted | The author can create individually the text. | The author can create individually the text. | Notification to the user when his approval request for joining the group has been accepted | Notification on the tab Messages in the Client wizard | User who wants to join the group |
| Community – Denied entry to group | The author can create individually the text. | The author can create individually the text. | The responsible person has denied the entry to a group in the community. | Create individual notification “Community – Denied entry to group” and configure notification on the tab Messages in the Client wizard | User who wanted to be member of the community group |
| Community – comment liked | The author can create individually the text. | The author can create individually the text. | Notification to the user if someone has liked his/her comment | Create individual notification “Community – comment liked” and configure notification on the tab Messages in the Client wizard | User of the comment |
| Community – message liked | The author can create individually the text. | The author can create individually the text. | Notification to the user if someone has liked his/her message. | Create individual notification “Community – message liked” and configure notification on the tab Messages in the Client wizard | User of the message |
| Follow-up with event invitation | The author can create individually the text. | The author can create individually the text. | The author has clicked on the button Send in the dialog window Follow-up with event invitation in the Event manager. | Default on the tab Messages in the Client wizard or on the tab Messages in the Event wizard or via click Follow-up in the Event manager | Selected users |
| Course activation – Denial of an approval request | The author can create individually the text. | The author can create individually the text. | Approval request was denied. | Create individual notification “Course activation – Denial of an approval request” and configure notification on the tab Messages in the Client wizard | Course participant who has sent the approval request |
| Course activation – Escalation of an approval request | The author can create individually the text. | The author can create individually the text. | Approval request wasn’t processed in time. | Create individual notification “Course activation – Escalation of an approval request” and configure notification on the tab Messages in the Client wizard | The responsible person of the course activation |
| Course activation – Did not pass knowledge test | The author can create individually the text. | The author can create individually the text. | User has failed the knowledge test. | Create individual notification “Course activation – Did not pass knowledge test” and configure notification on the tab Messages in the Client wizard | Superior of the user |
| Course activation – A new topic was created in the forum | The author can create individually the text. | The author can create individually the text. | A new topic was created in the forum. | Create individual notification “Course activation – A new topic was created in the forum” and configure notification on the tab Messages in the Client wizard | User of the forum |
| Course activation – A new forum article was created | The author can create individually the text. | The author can create individually the text. | A new post was created in the forum. | Create individual notification “Course activation – A new forum article was created” and configure notification on the tab Messages in the Client wizard | User of the forum |
| Course activation – Forum article responded to | The author can create individually the text. | The author can create individually the text. | A reply to a post in the forum | Create individual notification “Course activation – Forum article responded to” and configure notification on the tab Messages in the Client wizard | User who has created the forum article |
| Run – approval for run registration | The author can create individually the text. | The author can create individually the text. | Learner was registered to a run which requires an approval | Create individual notification “Run- approval for registering to a run” and configure notification on the tab Messages in theClient wizard |
Approver |
| Send copy of change from waiting list to event place to | Participant changes from waiting list to event place. Thus a copy of the notification which was sent to the particpant, also will be sent to the selected recipients. |
Sub tab Parametersof the tab Master data in the Event date wizard |
Superior, Coordinator, Owner, Training coach and speakers | ||
| Training plan – registration | The author can create individually the text. | The author can create individually the text. | A participant was registered to a training plan. | Default on the tab Messages in the Client wizard and configure on the tab Messages of the Training plan wizard |
Registered participants |
| Training plan – deregistration | The author can create individually the text. | The author can create individually the text. | A participant was deregistered from a training plan. | Default on the tab Messages in the Client wizard and configure on the tab Messages of the Training plan wizard | Deregistered participants |
