Set a minimum and a maximum number of participants.
Schedule the number of participants by region, division, group or organizational unit (OU). Therefore select the appropriate participant group, enter the name and the number of particpants of the particpant group. Finally click on the button Add and Save.
To create automatic allotments (automaticaly generated allotments; represent a limitation and no reservation; they provide for only registering participants as allowed, who are part of this allotment), do the following steps:
- To deactivate the automatic allotments, choose “Deactivated” (set default) if applicable in the drop down menu.
- To activate the automatic allotments for a region, an organizational unit, group or division, choose the appropriate entry in the drop down menu and enter the appropriate number of slots for the automatic allotment.
The appropriate automatic allotment will be generated on registering of the user and it will be displayed. Note that the user can’t always register, but the author can always register the users. In the last case no automatic allotment is generated.
You can combine the waiting list with the contingents and automatic allotments. The waiting list will be filled if the registration is impossible and participants succeed, if contingents or places get released.
Example: An event date has got 6 places. The automatic allotment AA1 for the organizational unit OU1 is activated with 2 places, also AA2 for OU2 and AK3 for OU3. All automatic allotments are taken, this means 6 participants are registered. Now a participant of OU4 registers by himself and because the places are all taken, AA4 will be generated and the appropriate participant is set on the waiting list. If a participant now deregisters, the participant of the waiting list succeeds (AA4 for OU4 is 2).
If the maximum number of particpants is achieved, the coordinator receives automatically an e-mail.
You can activate a waiting list for an event date. Therefore enter the maximum number of persons for the waiting list in the appropriate field.